Travis County · 1 month ago
Office Specialist Senior
Austin, TX
Full-time
Onsite
Mid, Senior Level
4+ years expTravis County is seeking an Office Specialist Senior to perform advanced clerical and administrative work within a specific subject area. The role involves providing customer service, supervising clerical staff, and managing financial transactions and reports.
GovernmentInfrastructurePublic Safety
Responsibilities
Prepares, processes and maintains financial transactions and documents for departmental activities, such as budget, purchasing, contracts, and other financial transactions. Maintains accounting ledgers, documents and accounts and reviews, verifies and reconciles accounting transactions
Designs and maintains spreadsheets to support departmental financial operations. Prepares, updates and maintains monthly financial activity reports, spreadsheets and ledgers. Maintains financial data and records
Responds to financial inquiries from departmental management and staff, other County fiscal representatives and the public
Prepares and tracks monthly billing statements and invoices. Reviews and enters payment information. Creates purchase orders, shopping carts and other purchasing transaction documentation. Performs check deposits and bank reconciliations; handles account payable and receiving transactions
Creates and tracks travel requests for staff
Provide support to admin department as needed
Manage time well, perform multiple tasks and organize diverse activities
Performs other job-related duties as assigned
Qualification
Required
High School diploma or G.E.D
Four (4) years of increasingly responsible office/clerical experience, including the operation of computer equipment to include word processing, spreadsheets, databases and a variety of software packages
A minimum of one (1) year experience in a directly related function
Knowledge of modern office/clerical practices and procedures, and methods
Knowledge of policies, practices, procedures and terminology of assigned function
Knowledge of file management and techniques
Knowledge of principle and procedures of record keeping
Knowledge of computer equipment to include word processing, spreadsheets, databases and a variety of software packages
Knowledge of business letter writing, grammar and punctuation, and report preparation
Skill in resolving complex problems
Skill in conducting research and presenting information
Skill in processing financial reports, including receipts, claims, and disbursements
Skill in performing cashier duties, such as receiving cash, issuing and posting receipts for fee payments or other charges
Skill in recording and compiling material for reports
Skill in operating a variety of modern office equipment, including a computer
Skill in both verbal and written communication
Ability to compile data and to write clear and comprehensive reports
Ability to create effective filing systems, and retrieve and disseminate information
Ability to train and supervise office personnel
Ability to work independently and accomplish department/division objectives
Ability to perform multitasking
Ability to maintain confidential data and information for executive staff
Ability to understand and carry out verbal and written directions
Ability to establish and maintain effective working relationships with departmental clientele, representatives of outside agencies, other County employees and officials, and the general public
Physical ability to lift/carry up to 20-50 pounds occasionally
Visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment
Company
Travis County
Travis County is a government entity that manages civic, health, safety, infrastructure, and social services in Texas.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Brandon Rogers
Chief Information Security Officer
Brian Stacy, IPMA-CP
Talent Acquisition Partner
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