Cedars-Sinai · 7 hours ago
Executive Assistant - Executive Office
Beverly Hills, CA
Full-time
Onsite
Mid Level
$36.42/hr - $56.45/hr
4+ years expCedars-Sinai is a leader in providing high-quality healthcare encompassing primary care, specialized medicine and research. The Executive Assistant provides administrative support to executive level and coordinates all administrative activities of the office, ensuring effective communication and organization for the executive team.
CommunitiesHealth CareMedicalNon Profit
Responsibilities
Maintains calendar, schedules appointments, and meetings. Arranges meetings hosted by the executive, including coordinating meeting rooms, contacting attendees, facilitating their attendance, and ensuring that required informative materials and equipment are provided. Responds to general inquiries and forwards inquiries to appropriate department as needed
Types, from rough drafts and verbal instruction, correspondence, memoranda, and reports. Composes and distributes meeting minutes and communications. Composes more routine business correspondence for signatures, either independently or with minimal direction. Ensures that spelling, punctuation and grammar are accurate
Establishes and maintains filing system and database records for the office as well as ensuring all distribution lists for materials/emails are current and up to date
Prepares slides and charts, researches, gathers, sorts, compiles, and coordinates information from files, other departments, and outside agencies for special reports, presentations, and information requests
Reviews various financial, business and related reports and data; edits for error and makes corrections as needed, coordinating such action with data originator. Notes variations in data or performance from expectations and ensures that they are brought to the attention of supervisor for action
Coordinates projects, including assisting in: task completion management, setting deadlines, monitoring budgets, maintaining project timelines and associated deliverable
Coordinates travel arrangements including itineraries, managing reservations and ensuring reimbursement expenses are processed through Concur. Places office supply orders when needed and plans catering for meetings
Responsible for Kronos time keeping records/management; Provide Payroll and HR administrative support such as paycheck pick-up from the Payroll Department and check distribution
Maintain Gemba Prep/Board as needed
Acts as a bridge between the executive and internal staff from multiple and diverse board members, physicians, and other internal and external partners to ensure clear communication
Provides direct, in-person support to the Executive Vice President both onsite and during business travel
Arranges detailed domestic and international travel, including booking flights, accommodations, and transportation. Prepares comprehensive itineraries and processing complex expense reports in Concur
Manages day-to-day schedule, coordinating EVPs' complex schedule including prioritizing inquiries and troubleshooting to ensure an organized schedule and day and effectively communicates changes and updates to EVP and other collaborators
Ability to be onsite five days a week with flexibility to travel as needed to provide hands-on, executive-level assistance
Provides support on special projects by conducting research, compiling data, and coordinating with other departments to ensure deadlines are met
Plans and organizes all aspects of executive and board meetings, including scheduling, preparing agendas and materials, and accurately recording meeting minutes. Provides event management support as requested
Drafts professional correspondence, reports, and memos on behalf of the executive
Qualification
Required
High school diploma/GED required
Four (4) years progressive responsibility in office administration with a background in customer service required
Three (3) years of office of President - experienced in providing comprehensive support at the C-suite level required
Preferred
Associate's degree/college degree in Business, Accounting, Computer Operations & Applications preferred
Benefits
Healthcare
Paid time off
403(b)
Company
Cedars-Sinai
Since its beginning in 1902, Cedars-Sinai has evolved to meet the healthcare needs of one of the most diverse regions in the nation, continually setting new standards for quality and innovation in patient care, research, teaching and community service.
10001+ employees
H1B Sponsorship
Cedars-Sinai has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (105)
2024 (91)
2023 (81)
2022 (92)
2021 (92)
2020 (65)
Funding
Current Stage
Late StageTotal Funding
$63.31MKey Investors
American Academy of Orthopaedic SurgeonsCalifornia HealthCare FoundationNational Heart, Lung and Blood Institute
2023-12-01Grant· $0.01M
2023-05-25Grant· $28M
2022-06-16Grant· $7M
Leadership Team
Thomas Priselac
President/CEO
David Wrigley
Executive Vice President Finance, CFO and Treasurer
Recent News
Medical Xpress - latest medical and health news stories
2025-12-17
Medical Xpress - latest medical and health news stories
2025-12-17
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