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University of Pittsburgh · 4 weeks ago

ULS Fiscal Specialist

Pittsburgh, PA

Full-time

Hybrid

Entry Level

$44K/yr - $54K/yr

2+ years exp

The University of Pittsburgh is seeking a ULS Fiscal Specialist to provide fiscal and administrative support to the University Library System’s Centralized Services. The role involves creating, monitoring, analyzing, and reconciling budgets and financial transactions, as well as collaborating on various financial processes and travel arrangements for ULS faculty and staff.

Higher Education

No H1B

Responsibilities

Creates, monitors, analyzes, and reconciles budgets and purchasing services

Processes and reconciles financial transactions; prepares disbursement requests and financial reports

Resolves transactions issues

Collaborates to resolve transfer issues, test new transfer processes, and resolve complex payment issues

Prepares, monitors and reconciles purchasing and fiscal transactions utilizing Pitt’s systems including Panther Express, PRISM, CONCUR, ALMA, and Fiscal Panther

Responsible for online cash reporting for the ULS, helps make travel arrangements for 160+ ULS faculty and staff, and inputs CONCUR reports for all ULS travel

Inputs CONCUR reports for all OneCard Purchases for all units within the ULS

Responsible for all non-computer purchasing for the University Library System, including forms and paperwork for contract submissions and works with the ULS Pitt Open Library Publishing and Purchasing (POLP) for online journal contracts, responsible for all POLP journal invoicing

Reviews the ULS student worker payroll registers for accuracy, resolve any issues that may arise to ensure accurate and timely payment of student wages and update student FY use spreadsheet

Back-up for Acquisitions Invoice Payment as well as other financial needed

Shares in the staffing of the Administrative Services Desk and establishes a welcoming and inclusive atmosphere while providing assistance to guests

Works with Director of Budget & Facilities on special projects in the ULS and other duties as assigned

Qualification

Financial reportingBudget monitoringPitt financial systemsTravel arrangementsSpreadsheet proficiencyCommunication skillsOrganizational skillsTeam collaboration

Required

Creates, monitors, analyzes, and reconciles budgets and purchasing services

Processes and reconciles financial transactions

Prepares disbursement requests and financial reports

Resolves transactions issues

Collaborates to resolve transfer issues

Tests new transfer processes

Resolves complex payment issues

Provides fiscal and administrative support to the University Library System's (ULS) Centralized Services

Reports to the ULS Director of Budget & Facilities

Prepares, monitors and reconciles purchasing and fiscal transactions utilizing Pitt's systems including Panther Express, PRISM, CONCUR, ALMA, and Fiscal Panther

Responsible for online cash reporting for the ULS

Helps make travel arrangements for 160+ ULS faculty and staff

Inputs CONCUR reports for all ULS travel

Inputs CONCUR reports for all OneCard Purchases for all units within the ULS

Primary person responsible for all non-computer purchasing for the University Library System

Handles forms and paperwork for contract submissions

Works with the ULS Pitt Open Library Publishing and Purchasing (POLP) for online journal contracts

Responsible for all POLP journal invoicing

Reviews the ULS student worker payroll registers for accuracy

Resolves any issues that may arise to ensure accurate and timely payment of student wages

Updates student FY use spreadsheet

Back-up for Acquisitions Invoice Payment as well as other financial needs

Shares in the staffing of the Administrative Services Desk

Establishes a welcoming and inclusive atmosphere while providing assistance to guests

Works with Director of Budget & Facilities on special projects in the ULS

Performs other duties as assigned

Must be able to work independently

Prioritize work and handle multiple tasks simultaneously

Requires a minimum of 2 years job experience related to accounting or financial reporting

Ability to work effectively with a wide range of individuals and constituencies in a diverse community

The tasks and responsibilities for the ULS Fiscal Specialist must be performed on-site and in person

This position is not eligible for a flexible work arrangement or remote work

Minimum Education Level Required: Bachelor's Degree

Minimum Years Of Experience Required: 2

Combination of education and relevant experience will be considered in lieu of education and/or experience requirement

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m

Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab

For position finalists, employment with the University will require successful completion of a background check

Required Documents: Resume, Cover Letter

Preferred

Experience utilizing Pitt's financial and purchasing systems

Company

University of Pittsburgh

Glassdoor3.9

The University of Pittsburgh is a top-ranked, public institution in Pennsylvania and a member of the Association of American Universities of leading research universities.

Founded in 1787

Pittsburgh, PA, US

10001+ employees