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HCA Healthcare · 4 hours ago

Administrative Assistant Simulation

Asheville, NC

Full-time

Onsite

Entry Level

2+ years exp

HCA Healthcare is the nation's leading provider of healthcare services, and they are seeking an Administrative Assistant Simulation to manage a range of administrative support tasks for the simulation center. The role involves greeting guests, managing communications, coordinating support coverage, and assisting with the execution of meetings and events.

BiotechnologyHealth CareHospitalMedicalPrimary and Urgent Care

Responsibilities

Always available to pleasantly greet guests, in person or on the telephone, promptly, courteously and professionally

Skillfully operating a multi-line telephone system, managing daily calls, voicemail messages and out of office greetings as needed

Directing all internal and external inquiries, in person or on the telephone, to appropriate team members

Coordinating front desk back-up support coverage, training front desk back-up support colleagues as needed and maintaining a shared calendar detailing front desk coverage activity

Working cooperatively with all division-wide departments and/or colleagues

Communicates timely and escalates unresolved issues to supervisor or appropriate person(s)

Exhibiting initiative, sound judgment and the ability to make reasonable decisions in the absence of direction when handling travel arrangements, scheduling, expense reporting and conference room reservations

Managing data entry and documents through indexing, filing, making copies, scanning, faxing, compiling reports from existing information and records, composing and proofreading correspondence

Delivering accurate, thorough and detailed updates to all division directories on a monthly basis

Ordering, receiving, distributing and restocking office supplies weekly

Managing all catering requests for meetings held at simulation center and smaller lunch orders as requested by supervisor

Assisting with all aspects of the successful execution of simulation center meetings and events, such as office nurse residency cohorts, division meetings, simulation events and other events as requested

Monitoring janitorial and building maintenance needs for the center; entering maintenance tickets in property management database as needed or requested for facility/building issues

Retrieving incoming USPS mail, receiving other mail and packages from UPS, Fed-Ex, other internal and external courier services

Qualification

OutlookWordExcelAdobe ProVisioPowerPointConcurSharePointKronosData entryCustomer serviceCommunicationTeamworkInitiative

Required

High School Diploma (GED) Required

Trained on how to use Outlook, Word, Excel and Adobe Pro at an intermediate level Required

Preferred

Associate Degree (2 yr. program) Preferred

2 Years of experience in a healthcare setting Preferred or equivalent combination of education and/or experience

Prior use of systems: Visio, PowerPoint, Concur, SharePoint and Kronos Preferred

Benefits

Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.

Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.

Free counseling services and resources for emotional, physical and financial wellbeing

401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)

Employee Stock Purchase Plan with 10% off HCA Healthcare stock

Family support through fertility and family building benefits with Progyny and adoption assistance.

Referral services for child, elder and pet care, home and auto repair, event planning and more

Consumer discounts through Abenity and Consumer Discounts

Retirement readiness, rollover assistance services and preferred banking partnerships

Education assistance (tuition, student loan, certification support, dependent scholarships)

Colleague recognition program

Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)

Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Company

HCA Healthcare

Glassdoor3.3

HCA Healthcare provides medical education and healthcare services in locally managed facilities. It is a sub-organization of North Florida Endoscopy Center.

Founded in 1968

Nashville, Tennessee, USA

10001+ employees