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SCAN · 2 hours ago

HCS Administrative Coordinator

Long Beach, CA

Full-time

Hybrid

Entry Level

$24/hr - $25/hr

1+ years exp

SCAN is a not-for-profit organization dedicated to addressing the challenges faced by older adults in the United States. The HCS Administrative Coordinator will provide essential support to the department by managing clerical tasks, processing referrals, and coordinating team activities to enhance the care management process.

Elder CareHealth CareHome Health CareMedical

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Organize and prioritize work by reviewing, triaging, and routing referrals and correspondence; collecting additional information and initiating communication when needed

Create and assign cases, maintain accurate documentation and tracking of tasks completed in the care management system and/or other tracking tools

Run reports for leadership team as requested

Schedule monthly and quarterly department meetings

Maintain department supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Submit IT, system, and reporting requests; support new staff onboarding

Communicate effectively and respectfully with members, caregivers, peers, and other team members

Utilize department desktop procedures, workflows, job aids and training material; Identify barriers and brings to the attention of supervisor/manager

Sort incoming mail, collect and send outgoing mail, including managing digital mailroom mailboxes

Provide administrative support and performs clerical functions in support of departmental projects, as directed

Actively support the achievement of SCAN’s Vision and Goals

Other duties as assigned

Qualification

Proficient in MS OfficeBilingual EnglishSpanishBasic analytical skillsCustomer service skillsOrganization skillsProfessional demeanorCommunication skillsProblem-solving skillsAttention to detailTime management

Required

High School Diploma or equivalent experience

1 year or more of experience as an office clerk or similar duties of an office clerk

Technical expertise - Basic analytical skills

Problem Solving - Basic problem-solving skills

Communication - Good communication and interpersonal skills

Strong communication and customer service skills

Strong organization skill

Basic understanding of office procedures and tools

Strong attention to detail and time management

Clear written and verbal communication

Ability to follow instructions and prioritize tasks

Professional demeanor and customer service orientation

Proficient in MS Office (Outlook, Excel, and Word)

Preferred

Associate's Degree or equivalent experience

3 years or more of related experience preferred. (Test will be administered to assess proficiency.)

Bilingual English and Spanish preferred

Benefits

An annual employee bonus program

Robust Wellness Program

Generous paid-time-off (PTO)

Eleven paid holidays per year, plus 1 floating holiday, plus 1 birthday holiday

Excellent 401(k) Retirement Saving Plan with employer match and contribution

Robust employee recognition program

Tuition reimbursement

Company

SCAN

About SCAN Keeping Seniors Healthy and Independent–that’s been our mission for more than 40 years.

Founded in 1977

Long Beach, California, USA

1001-5000 employees

https://www.thescangroup.org/

H1B Sponsorship

SCAN has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (5)

2024 (3)

2023 (6)

2022 (6)

2021 (5)

2020 (6)