Slayden Constructors Inc. ยท 8 hours ago
Project Administrator
Grants Pass, OR
Full-time
Onsite
New Grad, Entry LevelSlayden Constructors Inc. is a leader in the construction industry, focusing on water and wastewater infrastructure. They are seeking a Project Administrator to provide essential administrative and operational support to the project management team at a large-scale water treatment construction site, ensuring smooth coordination of project documentation and compliance.
ConstructionProject ManagementRisk Management
Responsibilities
Maintain and organize all project files including submittals, RFIs, transmittals, daily reports, change orders, and meeting minutes
Manage document control systems ensuring accuracy, consistency, and compliance with company and client standards
Track and distribute project correspondence between field, subcontractors, engineers, and client representatives
Assist in tracking subcontract agreements, insurance certificates, safety documentation, and prevailing wage reports
Business Oregon compliance processes
Support compliance with project-specific requirements such as certified payroll, DBE/WBE participation, and safety training logs
Process purchase orders, invoices, and expense reports for approval and payment
Coordinate with procurement and accounting departments to ensure the timely delivery of materials and accurate cost tracking
Maintain the jobsite office, supplies, and equipment
Support project meetings, including scheduling, preparing agendas, recording minutes, and distributing action items
Greet visitors, manage communications, and support field staff's administrative needs
Assist with the preparation of project status reports, monthly billing packages, and progress documentation
Collect and compile daily logs, timecards, and other field documentation for management review
Qualification
Required
Organized and detail-oriented
Capable of managing high-volume administrative tasks in a fast-paced construction environment
Experience with project documentation and recordkeeping
Ability to manage document control systems ensuring accuracy, consistency, and compliance
Experience in tracking subcontract agreements, insurance certificates, and safety documentation
Familiarity with compliance processes such as certified payroll and safety training logs
Experience in processing purchase orders, invoices, and expense reports
Ability to maintain the jobsite office, supplies, and equipment
Experience in supporting project meetings including scheduling and recording minutes
Ability to assist with the preparation of project status reports and monthly billing packages
Strong communication skills to manage correspondence between field, subcontractors, engineers, and client representatives
Benefits
Health Insurance (medical, dental and vision)
100% Company Paid Benefits: Employee Life & AD&D, Spouse and Dependent Life & AD&D, STD, LTD, Employee Assistance Program and Health Advocate
Voluntary Benefits at a Discounted Group Rate
Flexible Time Off Policy (includes vacation, sick and personal time)
Paid Parental Leave Program
10 Paid Holidays
401(k) Plan (company matching contributions up to 4%)
Employee Referral Program
Company
Slayden Constructors Inc.
Slayden is an industry leader in the water/wastewater construction industry.
Founded in 1984
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase