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F.D. Thomas, Inc. · 2 hours ago

Payroll Manager

Central Point, OR

Full-time

Onsite

Senior Level

$125K/yr - $140K/yr

5+ years exp

F.D. Thomas, Inc. is a leading coating and specialty contractor headquartered in Central Point, Oregon. As a Payroll Manager, you will lead payroll operations, ensuring accuracy, compliance, and timely processing for a diverse workforce while collaborating with HR, Finance, and leadership teams.

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Responsibilities

Recruit, interview, hire, and train new department staff

Oversee daily workflow and ensure operational efficiency

Provide constructive, timely performance evaluations and coaching

Implement, maintain, and review payroll systems to ensure accurate and timely processing of salaries, benefits, garnishments, taxes, and deductions

Manage payroll updates for new hires, terminations, and pay rate changes

Prepare and maintain accurate payroll records and reports

Ensure compliance with federal, state, local, and union wage and hour laws

Facilitate audits by providing required documentation

Maintain multi-union and multi-state pay rates and collective bargaining agreements

Perform other duties as assigned

Collect, audit, and accurately enter weekly timesheets

Process weekly payroll for office and field staff; schedule distribution of checks and direct deposits

Manage garnishments, including research, correspondence, recordkeeping, and payments

Ensure weekly payroll deadlines are met

Process payroll loans and advances

Comply with Certified Payroll requirements

Prepare and process fringe benefit payments

Review all payrolls and special payroll checks

Audit payroll updates, weekly reports, and records; prepare documentation for annual audits

Ensure compliance with all applicable wage and hour laws

Prepare and submit required reports: Certified Payroll, Monthly Union/Labor Compliance, ACA reporting

Interpret and apply annual union contract changes promptly

Maintain accurate union information and rates in Vista

Report exempt filings to IRS and applicable states

Ensure signed collective bargaining agreements for all work areas

Manage retirement and pension contributions and payments

Prepare and process weekly, monthly, quarterly, and annual payroll tax payments and reports

Handle federal and multi-state payroll tax filings

Complete year-end closing, W-2 processing, and distribution

Prepare year-end state and federal payroll tax filings

Stay current on payroll systems, tax laws, and wage regulations; correspond with tax agencies as needed

Assist employees with payroll and tax-related inquiries

Track missed benefit deductions for employees on leave or FMLA

Reconcile monthly benefit carrier invoices for accuracy

Initiate benefit-related accounts payable payments

Track vacation, personal time, and other paid time off

Respond to payroll inquiries and perform quality control reviews

Maintain and organize payroll documents securely and confidentially

Ensure accurate electronic and manual employee files, including benefits participation

Set up new hires in Viewpoint, complete state new hire reporting

Handle employment verifications and manage unemployment claims

Oversee multi-state surveys and Keystyle approvals for payroll documentation

Perform additional duties as business needs arise

Provide excellent customer service by responding to and resolving employee questions promptly

Qualification

Payroll operationsMulti-state payroll regulationsUnion payroll practicesPayroll tax complianceVista AccountingMicrosoft Office SuiteAnalytical skillsLeadership skillsOrganizational skillsCommunication skillsProblem-solving skillsConfidentiality

Required

Associate degree, technical school, or college coursework in a related field; equivalent combination of education and experience will be considered

Minimum 5 years of payroll supervisory experience in a similar-sized organization; job coding experience preferred

Strong knowledge of multi-state payroll regulations, union payroll practices, and collective bargaining agreements

Demonstrated efficiency in processing prevailing wage documentation and possess in-depth knowledge of prevailing wage practices, policies, and compliance requirements

Working knowledge of Wage & Hour laws and BOLI guidelines

Extensive expertise in payroll operations, including preparation, balancing, internal controls, and payroll tax compliance

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll software; Vista Accounting experience preferred

Strong analytical, problem-solving, and troubleshooting skills

Excellent organizational skills with exceptional attention to detail

Proven ability to multi-task and prioritize effectively in a fast-paced environment with competing deadlines

Strong verbal and written communication skills; ability to draft clear procedures and reports

Ability to maintain confidentiality and handle sensitive information with integrity

Demonstrated leadership and supervisory skills with a focus on team development

10-key proficiency and advanced spreadsheet/reporting capabilities

Ability to establish and maintain positive working relationships across all levels of the organization

Commitment to accuracy, efficiency, and quality in all tasks