University of Louisville · 8 hours ago
Department Coordinator III
Louisville, KY
Full-time
Onsite
Mid Level
$19.03/hr - $28.55/hr
4+ years expThe University of Louisville is seeking a Department Coordinator III to manage the daily operations of the Dean’s Suite in the College of Business. The role involves providing front desk support, coordinating travel for Deans, managing facility requests, and supporting various administrative tasks within the department.
AssociationCommunities
Responsibilities
Office Concierge and Communication Liaison: First Point of contact for clients and staff. Provides front desk coverage and maintains a welcoming and organized office environment
Answers phone and direct College voicemails
Office Support
Supervision for the Student Assistant role
Information Desk and Scheduling Management: Directs questions and coordinates college-sponsored requests through the University System
Oversee the mailroom and deliveries
Manage facility and maintenance requests, ensuring timely and satisfactory resolution
Act as a liaison with Physical Plant supervisors
Review Physical Plant charges monthly for accuracy and reasonableness
Arrange travel, process expense reports, and travel card reconciliations for the College leadership team
Maintain the College’s organizational charts
Provide backup and support to the Executive Assistant to the Dean
Supports communication with College Faculty and staff
Supports building meeting agenda preparations and meeting minutes facilitations
Supports Dean’s Office staff with special projects and initiatives
Maintain and manage the Dean’s Suite Procard following University policies
Order office supplies and equipment in compliance with purchasing guidelines
Receive checks for the college and ensure accurate, timely deposits
Collaborate with the College Budget and Finance team to post entries correctly
Provide scheduling management and support for College events (e.g., colloquium, calendar coordination)
Event Execution
Other Duties As Assigned
Qualification
Required
High School Diploma/GED with four (4) years of related experience or an equivalent combination of education and experience
Company
University of Louisville
The University of Louisville is a state supported research university located in Kentucky's largest metropolitan area.
Founded in 1798Louisville, Kentucky, USA
5001-10000 employees
H1B Sponsorship
University of Louisville has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (63)
2024 (44)
2023 (49)
2022 (51)
2021 (54)
2020 (60)
Funding
Current Stage
Late StageLeadership Team
Melisa Adkins, EJD, MBA, BSN, RN
Chief Executive Officer- UofL Health- Mary & Elizabeth w/oversight of Peace & South Hospitals
In K. Kim
Co-Director, Co-Founder, Center for Health Process Innovation (CHPI)
Recent News
2024-02-09
Louisville Business First
2023-12-01
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