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Orion Placement · 1 month ago

HR & Office Manager - Law Firm (Private Wealth)

Salt Lake City, Utah, United States

Full-time

Onsite

Mid, Senior Level

$55K/yr - $75K/yr

5+ years exp

Orion Placement is a law-firm-led private wealth organization supporting high- and ultra-high-net-worth clients. The HR & Office Manager will oversee daily operations, manage HR functions, and handle internal financial controls in a client-first environment.

Staffing & Recruiting

Responsibilities

Serve as the go-to Office Manager overseeing the day-to-day operations of a busy private wealth and law firm office

Handle core HR functions, including coordinating recruiting and interviewing, assisting with hiring decisions, onboarding new employees, and maintaining up-to-date employee files and personnel records

Administer PTO, benefits, and HR-related documentation, ensuring compliance with internal policies and applicable regulations

Act as an internal Controller for the organization by managing accounts receivable, preparing and sending invoices, tracking payments, and following up on outstanding balances

Process payroll and assist with basic bookkeeping tasks, including cutting checks and monitoring internal cash flows and expenses

Partner with leadership and external professionals to support budgeting, expense controls, and simple financial reporting as needed

Manage office supplies, vendor relationships, and general office maintenance, ensuring a neat, professional, and well-equipped workplace

Coordinate firm events and party planning, including internal celebrations, team-building activities, and client-facing events as needed

Support technology-related initiatives such as new software rollouts, digital document management, and process improvements

Assist with simple project management tasks, helping track deadlines, action items, and cross-functional tasks to keep the office running smoothly

Qualification

HR managementInternal financeBookkeepingAccounting principlesTechnology toolsInterpersonal skillsCommunication skillsOrganizational skills

Required

5+ years of combined experience in HR, office management, and internal finance or bookkeeping roles

Strong HR background, ideally as an HR generalist, office manager with HR responsibilities, or similar experience in a professional services or law firm environment

Working knowledge of basic accounting principles and experience handling invoicing, accounts receivable, payroll, and cutting checks

Comfortable learning and using technology tools, including office software, HR or payroll systems, and document management platforms

Highly organized, detail-oriented, and able to manage multiple responsibilities without extensive training or supervision

Excellent interpersonal and communication skills with a professional, discreet, and client-focused demeanor