Conifer Realty · 1 day ago
Regional Facilities Manager
Rochester, NY
Full-time
Hybrid
Senior Level, Lead/Staff
$85K/yr - $100K/yr
8+ years expConifer Realty is a professional, service-oriented organization, and they are seeking a Regional Facilities Manager to partner with leadership in developing and implementing operational strategies. The role focuses on overseeing portfolio performance, ensuring compliance with standards, and collaborating with various management teams to optimize operations and safety across properties.
Building MaterialConstructionProperty ManagementReal Estate
Responsibilities
Drive consistency and excellence across the portfolio through standardized processes, proactive maintenance, and regular site inspections
Conduct audits to ensure facilities are maintained to high standards and in adherence to Conifer policies and procedures
Build trusted relationships with Property Management and Asset Management leaders to align on goals, budgets, and capital projects
Ensure timely and tailored communications are delivered and facilitate meetings as needed
Ensure all maintenance policies, safety standards, and preventative maintenance programs are effectively communicated, implemented, and enforced in conjunction with Facilities team
Make recommendations for continual improvement of operations, monitoring of systems, vendors and maximization of assets overtime
Own regional facilities reporting dashboard-monitor open work orders, turnover time, inspections and life-system tracking
Coordinate technical training, with SVP of Operations, for maintenance staff, provide on-site coaching, and support professional growth
Evaluate on-site maintenance staff’s technical performance and provide feedback to their leaders for inclusion in review process
Assist Property Management leaders in developing the scope, bidding out and engaging in the oversight and completion of capital projects
Assist with annual budget development, capital planning, and financial tracking
Analyze trends and collaborate with Asset Management to optimize performance and control costs
Promote a strong safety culture, ensure compliance with PPE and safe work practices
Be knowledgeable of vendor/contractor safety standards, claims reporting, property loss prevention and refer teams to Risk Management when necessary
Partner with compliance team to ensure all physical condition standards meet HUD/NSPIRE, REAC and LIHTC inspection requirements
Coordinate with site staff on timely completion of correction action plans and documentation for regulatory agencies, Maintain readiness for investor and lender physical inspections
Oversee environmental compliance (lead, asbestos, mold, radon) and coordinate testing and remediation
Develop and execute response plans for natural disasters, power outages, and other emergencies
Maintain and test these annually, coordinate with Property Management and Asset Management to ensure staff readiness
Provide hands-on assistance when necessary
Identify and implement technologies and practices that enhance energy efficiency, mitigate risk, and improve operational effectiveness
Frequent regional travel for site visits and inspections
May have to assist team members with actual hands-on physical maintenance labor for projects and emergencies when required
Serve as a mentor to Maintenance Area Managers and technical teams
Present ideas during formal and informal ‘best practice’ meetings
Firm knowledge of the Conifer Maintenance Manual and evolving industry standards
Perform other related duties as assigned
Qualification
Required
8–10 years in property management, capital projects, construction, budgeting, and operations—preferably in a multifamily environment
5 years of supervisory experience, including coaching, mentoring, and team development
Proven experience managing RFPs, bidding, vendor selection, and contract negotiations
Working understanding of Mechanical, Electrical, and Plumbing (MEP) systems
Ability to read construction documents and as-builts
Skilled in developing and managing operating and capital budgets, with strong purchasing, inventory, and financial management capabilities
Proficient in MS Office Suite and Microsoft Teams
Experienced with Computerized Maintenance Management Systems (CMMS) to track performance metrics and drive improvement
Demonstrated success leading operational and organizational change initiatives
Strong leadership, communication, collaboration, and problem-solving abilities
High integrity in all business dealings
Experience in agreement and contract management
Exceptional verbal and written communication skills with strong listening and comprehension abilities
Proficient in interpreting legal and regulatory documents, including contracts, OSHA, and hazardous materials regulations
Collaborative and adaptable leader able to work effectively across all organizational levels and with external partners
Dynamic motivator and creative problem-solver skilled in influencing and building relationships with residents, vendors, contractors, and agencies
Flexible and composed in fast-paced, changing environments, adept at leading teams through transition
Innovative thinker with the ability to develop practical, forward-looking solutions
Strong leadership in coaching, mentoring, and performance management
Highly organized, detail-oriented, and consistent in meeting deadlines and delivering results
Demonstrates professionalism, discretion, and sound business judgment in all situations
Works independently while embracing collaboration and hands-on engagement with teams across the portfolio
Preferred
Bachelor's degree preferred, or some college with equivalent experience
Certifications preferred: 30-Hour OSHA or willing to obtain, International Facility Management Association, Certified Facility Manager, Heating Ventilation & Air Conditioning or Air Conditioning Technology: Heating and Ventilation Degree
Benefits
Ongoing training and development
13 holidays
15 days paid time off
401K with company match
Medical
HSA
Dependent care Flex account
Dental
Vision
Company-paid life
Short and long-term disability insurances
Wellness program
Company
Conifer Realty
Conifer is a full-service real estate company that develops, constructs, owns and manages high-quality, affordable housing communities.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$10MKey Investors
TD Bank
2019-12-18Series Unknown
2017-01-04Debt Financing· $10M
Leadership Team
Tom Johnson
Retired EVP at Conifer Realty, LLC
Recent News
2025-07-07
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