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Cozen O'Connor · 22 hours ago

Document Specialist

United States

Full-time

Remote

Mid Level

3+ years exp

Cozen O'Connor is one of North America's fastest-growing law firms, recognized for its commitment to action and tangible results. The Document Specialist will be responsible for transcribing and revising various legal documents, ensuring quality and consistency in formatting and organization.

ConsultingGovernmentLegal

H1B Sponsor Likely

Responsibilities

Accurately transcribe and revise correspondence, pleadings, discovery materials, memos, reports, special forms, voicemails, and hard copy documents

Proficiency in Adobe Pro, including converting PDFs to Word, reducing file sizes, and using editing tools

Utilize the typewriter tool for text changes, insert signatures, and create JPEGs/images within PDFs

Apply Bates labeling and make documents OCR text searchable

Learn how to create PDF Portfolios for efficient bulk bates labeling

Prepare mass mailing mail merges

Clean and format documents using DocXtools, ensuring consistent application of firm styles

Expertise in cross-referencing and blacklining using Litera or comparable software

Create table of contents, table of authorities, and points and authorities using Best Authority

Generate bookmarks and assist in creating closing binders, including hyperlinking embedded documents

Craft professional PowerPoint presentations and format complex Excel spreadsheets

Input attorney time using Intapp

Create timelines and organizational charts using Word, Visio, or PowerPoint

Learn the E-Notary and DocuSign processes

Familiarity with scanning equipment, Dictaphone, and general office technology

Qualification

Adobe ProDocument Management SystemMicrosoft Office 2016DocXtoolsLiteraBest AuthorityVisioTyping Speed 50+ WPMWindows 10PowerPoint PresentationsExcel SpreadsheetsScanning EquipmentDictaphoneTime Management

Required

Minimum 3 years of word processing experience

Typing speed of 50+ words per minute

Proficiency in Windows 10 and 11, Microsoft Office 2016, Outlook, and iManage Work (or comparable Document Management System)

High school diploma

Company

Cozen O'Connor

Cozen O'Connor is a full-service firm with nationally recognized practices in litigation, business law, and government relations.

Founded in 1970

Philadelphia, Pennsylvania, USA

1001-5000 employees

https://www.cozen.com

H1B Sponsorship

Cozen O'Connor has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (1)

2024 (2)

2023 (1)

2022 (1)

2020 (1)