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USAJOBS · 1 month ago

Administrative Support Assistant (Fire) - Direct Hire Authority

Fairbanks, Alaska, USA

Full-time

Onsite

Entry Level

$46K/yr - $66K/yr

1+ years exp

USAJOBS is seeking an Administrative Support Assistant for the BLM Fire in Alaska. The role involves maintaining files, providing training on administrative procedures, and preparing various reports and travel documents.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

U.S. Citizen Only

Responsibilities

Maintain files and completed training records

Provide training on a variety of administrative procedures and practices

Prepare fire related reports, charts, graphs, and other documents

Prepare travel documents (authorizations and vouchers) in the automated travel system

Enter and/or validate time and attendance records in the automated payroll system

Serves as a principle point of contact on specific technical aspects or programs related to office administration

Provide guidance to counterparts regarding travel arrangements

Qualification

Administrative dutiesOffice computer softwareRecords managementTimeAttendanceTravel arrangementsClerical skillsCommunication skills

Required

U.S. Citizenship is required

You cannot hold an active real estate license; nor can you have an interest or hold stocks in firms with interest in Federal Land

Direct Deposit Required

Background Investigation Required

Appointment will be subject to a favorably adjudicated background investigation. Failure to possess or obtain a favorable determination will result in the cancellation of the offer or will be grounds for termination

May require completion of a one year probationary period

In order to be rated as qualified for this position, we must be able to determine that you meet the specialized experience requirement(s); please be sure to include this information in your resume. No assumptions will be made about your experience

To qualify for the GS-05 grade level, 1 year of specialized experience equivalent to GS-04 is required. Examples of work experience include, but are not limited to: performing administrative duties in an office such as preparing reports and other documents using office computer software applications; answering phones and routine administrative questions; and managing records and maintaining a filing system

To qualify for the GS-06 grade level, 1 year of specialized experience equivalent to GS-05 is required. Examples of work experience include, but are not limited to: performing administrative duties in an office such as preparing reports, spreadsheets, databases, manuals, and other documents using office computer software applications; managing records and maintaining a filing system; managing time and attendance in an automated payroll system; and assisting employees with travel arrangements

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience

You must meet all qualification and selective placement factor requirements by the closing date of the announcement

Physical Demands: The work is typically sedentary. Some work may require periods of walking, standing, bending, or driving a motor vehicle. The incumbent may frequently lift relatively light boxes, materials, and supplies and/or carry file folders, copied materials, books, and other similar materials

Work Environment: Work is typically located in an adequately lighted, heated, and ventilated office environment. The work environment may involve everyday risks or discomforts that require normal safety precautions typical of such places as offices, mail distribution centers, meeting and training rooms, libraries, or motor vehicles

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education

Resumes must show relevant experience and other information. Your resume MUST list your education and work experience including (1) the dates (mm/yy) of each employment, along with (2) the number of hours worked per week, (3) salary information, and (4) work experience duties listed under each job entry. In addition, Civil Service employees must provide their current OPM title, series, and grade. If experience is for a career ladder position, please ensure to clearly show how long you were working in each grade level. Your resume will be used to validate your responses to the assessment tool(s). Failure to provide required information will result in loss of eligibility. No assumptions will be made about your experience