Metropolitan Nashville Airport Authority · 1 month ago
Administrative Assistant - Corporate Comm.
Nashville, TN, US
Full-time
Onsite
Entry, Mid Level
$44K/yr - $75K/yr
2+ years expMetropolitan Nashville Airport Authority is a vital asset for Middle Tennessee, generating significant economic impact. The Administrative Assistant for Corporate Communications and Marketing will perform administrative support to ensure efficient office operations, including budget coordination, calendar management, and supporting various departments to fulfill the mission of MNAA.
Airlines/Aviation
Responsibilities
Coordinates activities within department providing direct support VP, Corporate Communications and Marketing
Enters agreements into financial and business systems, and runs reports as requested from those systems
Keeps contracts updated for the website, social media, web feedback portal and Mailchimp
Completes business management activities for the department, including monitoring department budgets
Maintains and updates master community contact list
Serves as point of contact for outside consultants, contractors, and vendors desiring to work with the department on MNAA projects
Answers and directs phone calls in a professional manner
Greets department's visitors and directs them in the right direction, answers inquiries, and creates a welcoming environment
Monitors the department's shared email folder and disseminates emails as appropriate
Organizes and schedules meetings and appointments
Produces and distributes correspondence memos, letters, faxes and forms
Attends meetings and takes accurate notes to ensure departmental assignments are accurate, updated and disseminated on the expected schedule
Develops and maintains filing system for department
Understands and maintains a high level of confidentiality
Handles sensitive information in a confidential manner
Receives, sorts and distributes mail
Participates in the implementation of new systems and technologies to support of Corporate Communications and Marketing Department
Orders and maintains office supplies for department
Organizes and books travel arrangements
Receives invoices, reviews for accuracy and submits for payment
Procures items and services for the department; tracks records in adherence with procurement procedures and processes
Manages retention and destruction of departmental documents
Assists in preparing presentations and materials
Coordinates the repairs and maintenance of office equipment
Interprets policies, rules and regulations as required
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Maintains regular on-time attendance
Follows all safety regulations
Supports MNAA's commitment to its culture and values, including Respect, Integrity, Service and Excellence (RISE)
Performs other duties as assigned
Qualification
Required
High School Diploma required
2-4 years' experience in administrative, clerical, or office management
Preferred
Associate's degree in a related field
4-7 years' experience in administrative, clerical, or office management
Benefits
Deferred compensation plans
Educational Assistance
Health, Dental, Vision, Life, Disability Insurance
Health Screenings
Paid Holidays
Annual/Bereavement/Military Leave
Company
Metropolitan Nashville Airport Authority
Established in 1970, the Metropolitan Nashville Airport Authority (MNAA) owns and operates Nashville International Airport® and John C. Tune Airport®.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Douglas Kreulen
President and CEO
Marge Basrai CPA, CGMA, C.M.
Executive Vice President and Chief Financial Officer
Company data provided by crunchbase