AMS Industries, Inc. · 2 days ago
Onsite Administrative Assistant | Mission Critical Project
Mount Pleasant, WI
Full-time
Onsite
New Grad, Entry LevelAMS Industries, Inc. is a MEP+ contracting firm with over 60 years of experience serving various industries. They are seeking a highly organized Onsite Administrative Assistant to support the construction team by handling administrative duties, coordinating new hire orientations, and ensuring safety compliance on site.
CommercialConstructionHeating Ventilation and Air Conditioning (HVAC)Industrial Engineering
Responsibilities
Handle correspondence, filing, and documentation
Schedules and coordinates meetings, and appointments
Generates standardized reports as needed
Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate
Maintains electronic and hard copy filing system. Retrieves documents from the filing system
Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents
Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets
Performs general administrative and clerical functions such as copying, printing, scanning, filing, and faxing
Sign in new hires and ensure all necessary paperwork is completed
Verify employment eligibility and ensure all documentation is properly filed
Conduct orientation sessions for new hires, providing them with necessary information about site policies, procedures, and expectations
Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols
Maintain records of all training sessions and certifications
This position has no supervisory responsibilities
Qualification
Required
High school diploma or equivalent; associate's degree or relevant certification is a plus
Proven experience in an administrative role, preferably in a construction or industrial environment
Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position
Must be mature, professional, personable, and have a polished delivery on all assignments
Ability to handle confidential information with the utmost discretion
Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner
Must possess good follow-through skills to finalize projects
Must have above-average proofreading skills and have a history of being accurate and thorough
Benefits
Health Insurance and ESOP (Employee owned) package
Health Reimbursement Arrangement (HRA) with Medical PPO
FSA and Dependent Care
401K Matching
Paid Maternity & Paternity Leave
Generous PTO roll-over policy
Social events and gatherings throughout the year
Company
AMS Industries, Inc.
AMS Industries, Inc. provides complete concept and full-service MEP+™ contracting.
Founded in 1963
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Ben Campbell
President & CEO
John Berzanskis
CEO at AMS Mechanical Systems
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