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NEOGOV · 1 month ago

Senior Purchasing Specialist

Georgetown: 100 Wilco Way, TX

Full-time

Onsite

Mid, Senior Level

$57K/yr - $66K/yr

4+ years exp

NEOGOV is a company that supports Williamson County's operations, and they are seeking a Senior Purchasing Specialist. This role involves performing advanced purchasing tasks, leading projects, and ensuring compliance with purchasing policies to support the daily operations of the Purchasing Department.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Leads projects and trains new staff to department standards and quality expectations

Assures that anticipated expenditures are legal and properly authorized prior to encumbering funds and best value is achieved for purchases

Analyzes high volume materials and services to determine the best sourcing strategy between competitive bid and cooperative purchasing methods

Works with vendors/contractors to aid their understanding of the purchasing requirements for local governmental entities

Prepares and administers complex and high dollar invitation for bid and request proposals, with minimal supervision

Facilitates Proposal Evaluations with evaluation committees and vendor presentations

Reviews and analyzes vendor award information and processes award recommendation for Commissioners Court award

Meets with departments on large purchases for fiscal year

Serves as liaison for department heads on formal solicitation process

Processes requisitions and approvals of purchase orders up to $100,000

Research, reviews, and assists in the development of complex contracts, assures proper documentation is obtained such as insurance documents, bonds etc., and prepares for agenda item placement

Processes sole source requests and prepares them for Commissioners Court placement

Serves as primary contact for internal and external customers on solicitations and large purchase agreements during the solicitation process

Reviews and collects supporting documentation for requisition approval processing

Collaborates with county’s budget and audit office to ensure expenditures are properly authorized

Performs quality control of various documents and ensure they meet purchasing policies and compliance implemented by federal, state, and local laws

Maintains all electronic and physical purchasing files

Provides customer service to customers and staff via telephone, email or in person

Attends all meetings and trainings, as required

Performs special duties as assigned

Supports the Facilities Management department with professional services and facilities maintenance and construction contracting

Qualification

Purchasing experienceSupervisory experienceGovernment finance practicesERP purchasing softwareMicrosoft Office SuiteCustomer serviceData entry skillsNational Purchasing Association CertificationProject Management

Required

Associate degree and four (4) years of purchasing related experience (i.e., finance, accounting, etc.) OR an equivalent combination of education and experience

One (1) year of demonstrated lead or supervisory experience

Facilities assignment: Prior experience and fundamental understanding of construction contracting and delivery

Knowledge of local, state, and federal government finance practices

Working knowledge of Microsoft Office Suite

Valid Texas driver's license