Apply on Employer Site

Agilysys · 1 week ago

Sales Contract Specialist

Alpharetta, GA

Contract

Onsite

Entry, Mid Level

2+ years exp

Agilysys is a leader in hospitality technology providing cloud-native solutions for hotels and restaurants. They are seeking a Contract Administrator to support the sales team in creating and managing sales contracts, ensuring compliance with company policies and legal requirements.

Information TechnologySoftware

Responsibilities

Manage a high-volume queue of sales/quote requests across multiple lines of business

Assist in the preparation, review, and revision of sales quotes and contractual documents to ensure alignment with company policies and legal requirements

Support efforts by verifying that contract terms adhere to internal procedures and regulatory standards

Develop a working knowledge of company products and services to effectively support sales teams and discuss potential alternatives as needed

Act as a primary point of contact for internal quotes and contract related inquiries, collaborating with departments such as Sales, Finance, and Customer Support

Prepare and manage amendment documents for standard contractual changes, ensuring proper routing and approval per company policy

Identify and escalate pricing discrepancies or non-standard terms to senior staff for resolution

Collect, review, and submit customer documentation and data for internal approvals and recordkeeping

Maintain accurate and organized contract files and related documentation for audit and reference purposes

Perform other administrative and contract-related duties as assigned to support the contract lifecycle and sales operations

Qualification

Contract administrationHospitality industry experienceMicrosoft Office SuiteSalesforceCPQ softwareCustomer service orientationAttention to detailWritten communicationOrganizational skillsProblem-solving skills

Required

Bachelor's degree in Business Administration, Hospitality Management, or a related field strongly preferred

2+ years of relevant experience in contract administration, procurement, purchasing, legal support, or administrative coordination

Previous experience in the hospitality industry is required

Demonstrated ability to work both independently and cross-functionally with diverse teams, departments, and cultures

Exceptional attention to detail and accuracy in handling documents and data

Excellent written and verbal communication skills

Strong organizational and time-management abilities; capable of effectively prioritizing tasks based on urgency and critical deadlines

Proven problem-solving and analytical skills, with the ability to think critically and resolve issues efficiently

Ability to multi-task and adapt quickly to changing priorities and dynamic business environments

Experience in project tracking, scheduling, and task management

Proficiency in Microsoft Office Suite (especially Word, Excel, Outlook); comfort with data handling and reporting

Experience using Salesforce for contract or client data management

Familiarity with CPQ software (e.g., BigMachines or similar platforms) is a strong plus

Strong customer service orientation and interpersonal skills

Understanding of the financial and business implications of contract terms and structures

Demonstrated flexibility and adaptability in fast-paced or evolving organizational settings

Must be willing to complete all license applications, background checks, security checks and/or any other documentation and provide copies of any identification documents required by any State, Federal or Tribal governmental agency in order to maintain compliance with their laws and to successfully perform in the role