1-800-FLOWERS.COM, INC. ยท 1 day ago
Real Estate Business Office Manager
Jericho, NY
Full-time
Onsite
Senior Level
$54K/yr - $60K/yr
5+ years exp1-800-FLOWERS.COM, INC. is seeking a Real Estate Business Office Manager to support the daily operations of the Real Estate team. The role involves managing administrative, financial, leasing, and facilities functions while ensuring effective coordination between internal teams, landlords, and vendors.
E-CommerceFlowersRetail
Responsibilities
Manage day-to-day office operations including scheduling, correspondence, and record keeping
Order, track, and maintain office supplies, equipment, and furniture
Develop and implement office policies, procedures, and filing systems for efficiency and compliance
Maintain accurate records, scan and file invoices, and ensure timely submission to Accounts Payable
Organize and maintain department and vacation calendars to ensure coverage and preparedness for meetings
Support payroll preparation, utilities tracking, and coordination of tax filings across multiple jurisdictions
Process, track, and reconcile invoices; monitor expenses and identify cost-saving opportunities
Coordinate with Finance and Accounts Payable to ensure timely vendor setup, bill payment, and compliance
Manage vendor relationships, including supply vendors, utilities, water delivery, vending machines and contractors
Oversee utility transfers during new store openings/closures
Act as liaison with building landlords for parking, access, service requests, and compliance issues
Oversee maintenance, repairs, and cleaning services for office facilities
Track facility maintenance schedules (monthly, quarterly, annual) for each location
Ensure compliance with life safety, fire safety, and health/safety regulations
Coordinate COIs, permits, and certificates of occupancy for new and pop-up store locations
Serve as a primary point of contact with landlords on tenant matters, building issues, and lease administration
Assist with lease and renewal coordination, including reviewing Letters of Intent (LOIs), abstracting key deal terms, and ensuring compliance with company requirements
Track critical lease dates, including expirations, renewals, rent escalations, and option windows
Maintain a comprehensive lease database and generate reports for leadership on portfolio activity
Partner with Real Estate leadership to support negotiations, documentation, and reporting on active deals
Coordinate with internal Legal and Finance teams to route leases, amendments, and related documents for approval and execution
Manage the distribution and tracking of lease drafts, ensuring timely responses to landlords and brokers
Support site selection and market research efforts by collecting, organizing, and presenting data
Monitor compliance with landlord obligations, tenant responsibilities, and operating covenants
Provide coordination and tracking for new store openings, relocations, dispositions, and pop-up programs
Maintain electronic and physical files of executed LOIs, leases, and amendments for accurate record keeping
Liaise with landlords on estoppels, SNDAs, and other ancillary lease documents
Assist in preparing presentation materials for executive decision-making and landlord negotiations
Provide administrative support to senior executives, including calendar management, travel arrangements, and meeting preparation
Prepare, edit, and distribute professional presentation materials for internal leadership meetings, Board updates, and landlord/partner engagements
Take, prepare, and distribute meeting minutes for Real Estate and brand-specific meetings
Assist leadership staff during absences or peak project times
Act as a liaison to other departments (HR, Finance, Customer Service) to address employee support, benefits, and cross-functional initiatives
Address customer-related issues (orders, water, supply needs) to ensure a positive experience
Support HR with employee-related matters and coordination of office events, birthdays, and celebrations
Fill in for reception and mailroom as needed
Manage timelines, deliverables, and logistics for annual pop-up stores and new retail locations
Support planning and execution of office events and special projects
Coordinate with internal and external stakeholders to ensure deadlines are met
Prepare and process tax payments for properties in multiple jurisdictions (e.g., Huntington, Alamogordo, Los Angeles, Jericho)
Track tax deadlines, coordinate with Finance, and ensure timely payments to avoid penalties
Maintain MGIS access and monitor payments in the system
Qualification
Required
5+ years of administrative, office management, real estate, or facilities coordination experience (retail/real estate leasing environment strongly preferred)
Familiarity with real estate lease documents, Letters of Intent, and landlord-tenant coordination
Strong knowledge of office operations, vendor management, and financial processes
Excellent organizational skills with the ability to prioritize and manage multiple tasks
Strong interpersonal and communication skills to interact effectively with executives, staff, vendors, and landlords
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) with advanced PowerPoint skills to create impactful presentation materials
Experience managing compliance-related tasks such as safety protocols, tax filings, and permits
Company
1-800-FLOWERS.COM, INC.
1-800-FLOWERS.COM, Inc.
1001-5000 employees
H1B Sponsorship
1-800-FLOWERS.COM, INC. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (8)
2024 (9)
2023 (7)
2022 (10)
2021 (16)
2020 (5)
Funding
Current Stage
Public CompanyTotal Funding
unknown1999-08-03IPO
Leadership Team
Adolfo Villagomez
Chief Executive Officer
W
William E. Shea
SVP, Finance and Administration, Treasurer and CFO
Recent News
2025-12-10
2025-12-09
2025-10-25
Company data provided by crunchbase