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Samaritan Daytop Village, Inc. · 22 hours ago

Administrative Assistant

United States

Full-time

Remote

Entry Level

$20.23/hr - $20.23/hr

2+ years exp

Samaritan Daytop Village, Inc. is a nationally recognized comprehensive Health and Human Services Agency serving over 33,000 New Yorkers annually. The Administrative Assistant will perform a variety of clerical tasks including providing support to department managers, managing calendars, coordinating meetings, and maintaining employee files in support of the organization's mission and goals.

Health CareMental HealthNon ProfitSocial Impact

Responsibilities

Communicates regularly with management and operational staff

Maintains calendars for supervisory staff. Sets up appointments, schedules meetings, and coordinates schedules for the department

Maintains accurate work and appointment schedules

Coordinates meetings and prepares necessary documents. Helps prepare agendas, amenities, and set-ups for meetings

Creates agenda and records notes for interdisciplinary team’s weekly conference

Maintains all employee files including memos and evaluations

Types and word-processes facility reports, documents, memos, correspondence, etc

Maintains appropriate department files of reports, correspondence, memos, etc

Maintains the facility’s electronic files

Develops and maintains a filing system for facility documents

Prepares folders for new files and files folders in a timely and correct manner

Retrieves files upon request

Answers phones in a professional manner, screens calls, directs calls to the appropriate person, and takes accurate, complete messages when necessary

Orders office and program supplies

Qualification

Microsoft Office SuiteAdministrative experienceTime managementGeneral office equipmentMulti-taskingWritten communicationVerbal communicationFlexibility