Advancio · 1 month ago
Executive Assistant Based in Santa Clarita CA
Santa Clarita, California, United States
Full-time
Onsite
Mid Level
3+ years expAdvancio is an IT Services company seeking a highly organized and proactive Executive Assistant. This role provides comprehensive administrative and operational support to the CEO, requiring exceptional communication skills and the ability to manage shifting priorities in a fast-paced environment.
Digital MarketingInformation TechnologyMarketingMobile AppsProject ManagementSaaSSoftwareUX DesignWeb Development
Responsibilities
Manage and maintain complex executive calendars, ensuring seamless scheduling of meetings, appointments, and travel in a dynamic and fast-moving environment
Prepare, refine, and organize documents, reports, and presentations for executive meetings
Serve as the primary liaison between executives and internal/external stakeholders, adapting communication styles as needed
Handle confidential information with the highest level of professionalism and integrity
Coordinate domestic and international travel arrangements, itineraries, and expense reports
Support strategic initiatives by tracking action items, deadlines, and follow-ups, quickly adjusting priorities based on evolving needs
Assist with the preparation and distribution of communications, announcements, and meeting notes
Manage special projects, research, and ad-hoc tasks, demonstrating fast learning and resourceful problem-solving
Anticipate executive needs and proactively identify solutions in a fluid, fast-paced environment
Qualification
Required
Bachelor's degree in Business Administration, Communications, or related field
3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership
Exceptional organizational and time-management skills, with the ability to prioritize and pivot quickly
Strong written and verbal communication skills
High level of discretion and confidentiality
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Slack, Zoom, etc.)
Demonstrated ability to adapt rapidly, work independently, absorb new information quickly, and handle competing priorities under pressure
Preferred
Experience in a fast-paced corporate or startup environment
Strong problem-solving, critical-thinking, and quick-learning capabilities
Company
Advancio
Looking to take your business to the next level? Advancio can help.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Karim Jernite
President & VP of Technology
Company data provided by crunchbase