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Mayer Brown · 1 month ago

Coordinator: Meetings & Events

US-IL-Chicago

Full-time

Hybrid

Entry Level

$167K/yr - $249K/yr

2+ years exp

Mayer Brown is a leading law firm that is seeking a Coordinator for Meetings & Events. The role involves supporting marketing and business development efforts by coordinating logistics for events, meetings, and conferences, while collaborating with various teams to enhance client relationships.

AdviceConsultingLegal

H1B Sponsor Likely

Responsibilities

Coordinates meeting and event logistics including facility and space selection, room set-up, audio-visual and technology needs, coordination of food and beverage, giveaways, photography, attendee accommodations, hotel room blocks, ground transportation, and other related activities for on and offsite events

Coordinates the distribution and tracking of event and hospitality tickets, ensuring proper allocation to attendees, maintaining accurate records, and assisting with related logistics as needed

Researches and identifies outside vendors for selection, and negotiates prices on behalf of Firm and coordinates contracts with internal procurement team

Coordinates webinars on popular platforms, including but not limited to Zoom, Webex, and Microsoft Teams and be adept at troubleshooting technical issues, managing presentations, video recording and editing, conducting polls, coordinating virtual breakout rooms, etc

Coordinates with the appropriate business services team on sponsorship opportunities for the Firm, including processing payment, filling tables, coordinating booth supplies and materials and activation of other benefits, as needed

In collaboration with the appropriate business services team, coordinates the development and customization of materials for each event as appropriate, including researching, ordering and fulfilling standard logo giveaways

Coordinates with Marketing Design and Digital Marketing teams to ensure timely delivery of event details and collateral (signage, invitations, etc.)

Provides on-site support and ensures the smooth execution of all events including registration and nametags, handout materials, site management, speakers and presentations

Assists with post event activities, including recording attendance updates in CRM system, post-event briefings, ROI reporting, budget reconciliation and post event messaging

Helps maintain marketing event calendar(s) are up-to-date and disseminates information to the global marketing team, as needed

Tracks reservation cut-off dates and associated deposits to avoid financial penalties

Performs other duties as assigned or required to meet Firm goals and objectives

Qualification

Event coordinationWebinar technologyProject managementMicrosoft OfficeCRM experienceCustomer service skillsCommunication skillsAttention to detailProblem-solving skillsTeam collaboration

Required

Bachelor's degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job

Minimum of 2 years of related experience, required

Proficient with webinar technology, Microsoft office suite, Internet research and other computer applications/skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience in InterAction or other CRM programs highly desirable

Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors

Ability to work in a diverse team environment and effectively support the demanding needs of the Firm

Must be a self-starter with a high level of initiative

Strong customer service skills, able to anticipate needs

Strong attention to detail, organizational skills and the ability to handle multiple projects

Maintains confidentiality and exercises discretion

Exercises solid strategic thinking and problem-solving skills

Must be flexible in order to respond quickly and positively to shifting demands and opportunities; able to work under tight deadlines and handle numerous, detailed tasks

Exhibit high energy, enthusiasm, positive attitude and poise; articulate and confident

Must be service-oriented, collegial, and able to work effectively with lawyers, staff, and vendors at all professional levels to implement successful events

May require occasional lifting of up to 20 lbs

Preferred

Prior experience working in a hospitality and/or event management environment, preferred

Project management experience preferred

Benefits

Medical/dental/vision/life/and AD&D insurance

401(k) savings plan

Back-up childcare and eldercare

Generous paid time off (PTO)

Opportunities for professional development and growth

Company

Mayer Brown

Glassdoor3.6

Mayer Brown is a leading global law firm with offices in key business centers across the Americas, Asia and Europe.

Founded in 1863

Chicago, Illinois, USA

1001-5000 employees

http://www.mayerbrown.com/

H1B Sponsorship

Mayer Brown has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (16)

2024 (24)

2023 (13)

2022 (10)

2021 (9)

2020 (15)