Mayer Brown · 1 month ago
Manager: Meetings & Events
US-IL-Chicago
Full-time
Hybrid
Senior Level
$120K/yr - $180K/yr
7+ years expMayer Brown is a prominent law firm seeking a Meetings and Events Manager to oversee all aspects of client and intra-company events. This role involves coordinating event logistics, managing budgets, and ensuring the firm's brand is upheld while promoting best practices in business development.
AdviceConsultingLegal
Responsibilities
Manages coordination of all aspects of in-person client and select internal events, from planning and development to execution and post-event follow-up, in collaboration with the Business Development & Marketing team and other departments such as Alumni, NextGen, Opportunity & Development and Learning & Development
Meets with internal clients to determine goals/objectives for client and select intra-company on-and off-site events
Researches, solicits proposals from, and conducts site visits and inspections of potential event properties, including hotels and resorts, restaurants, bar/lounges, and special event spaces. Prepares visual presentations and/or cost-comparison spreadsheets of venue recommendations, as requested
Establishes and maintains a database of venues and client needs
Creates and manages budgets of varying sizes, tracking and demonstrating ROI and preparing reports for key stakeholders
Implements best practices, policies, and workflow procedures to ensure the efficient and effective execution of all events
Develops and manages event timelines, communicating deadlines and assignments to marketing business services professionals and consultants, as necessary
Uses the firm’s CRM system to run reports, manage lists, and track RSVPs, attendance, follow-up, etc
Negotiates cost-effective prices for all events and related services, utilizing resources in other offices and use established vendor relationships when possible
Reviews contracts and interface with procurement and internal legal departments
Monitors cut-off dates on hotel rooms, guarantee dates, attrition and cancellation clauses
Collaborates with our graphic design team on invitations, ads, signage and event collateral and other design projects
Utilizes and keep current Business Development & Marketing department calendar of events
Creates innovative and unique ideas for client events and select intra-company activities
Coordinates all logistical details for client and select intra-company events that may include travel, menu planning, transportation arrangements, hotel accommodations, meeting room set-ups, audio visual equipment, speakers, recreational activities, management of invitation/rsvp process and execute any other related services in conjunction with the event
Provides on-site management at event as necessary
Post event, meets with client to determine if event goals were met and identify opportunities for future improvement
Performs other duties as assigned or required to meet Firm goals and objectives
Qualification
Required
Bachelor's degree or equivalent experience required. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job
Minimum 7-10 years professional corporate events planning experience
Excellent vendor relationships and negotiating skills
Strong knowledge of destinations, hotels, event facilities and related vendors
Proficiency in Microsoft Office products
Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
Ability to work under pressure, meet deadlines with shifting priorities
Must be a self-starter with a high level of initiative
Strong customer service skills, able to anticipate needs and exercise independent judgment
Strong attention to detail, organizational skills and the ability to handle multiple projects
Maintains confidentiality and exercises discretion
Exercises solid strategic thinking and problem-solving skills
Manages processes for direct reports in regard to performance appraisals, annual compensation, goal setting and performance counselling
Demonstrated leadership and supervisory experience
Operational budget analysis and recommendations
Conducts analysis of staffing levels and participation in the recruitment process
Able to determine and implement change processes to improve workflow efficiencies
Process- and service-oriented with strong leadership and project management skills
Able to set priorities and delegate in an efficient manner
May require occasional lifting of up to 20 lbs
Preferred
CMP, CSEP, or CMM certification strongly preferred
Law firm experience a plus
Experience and familiarity with InterAction and Vuture a plus
Benefits
Medical/dental/vision/life/and AD&D insurance
401(k) savings plan
Back-up childcare and eldercare
Generous paid time off (PTO)
Opportunities for professional development and growth
Company
Mayer Brown
Mayer Brown is a leading global law firm with offices in key business centers across the Americas, Asia and Europe.
1001-5000 employees
H1B Sponsorship
Mayer Brown has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (16)
2024 (24)
2023 (13)
2022 (10)
2021 (9)
2020 (15)
Funding
Current Stage
Late StageLeadership Team
Blaise Latella
Partner
Jean-Philippe Montfort
Partner
Recent News
globallegalchronicle.com
2025-11-07
2025-11-06
Company data provided by crunchbase