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Gannett Fleming · 3 weeks ago

Business Group Administrative Assistant (Onboarding)

US-NC-Raleigh

Full-time

Hybrid

Entry, Mid Level

$47K/yr - $55K/yr

2+ years exp

Gannett Fleming is seeking a Business Group Administrative Assistant to join their team in Raleigh, NC. This role focuses on new hire onboarding and provides essential administrative support to ensure a smooth and efficient operation within the business group.

ConsultingEnergyEnvironmental ConsultingFacilities Support ServicesFacility ManagementInfrastructureTransportationWater

Growth Opportunities

Responsibilities

Serve as the primary point of contact for new hires and hiring team during pre-boarding and onboarding

Coordinate with HR on background checks, required paperwork, access credentials, and new hire equipment

Facilitate engaging onboarding experiences, including coordinating schedules, and ensuring onboarding checklist items are being adhered to

Maintain onboarding workflows updates, guiding various teams ( IT, HR, Operations) through the process and advise on standard operating procedures

Monitor new hire progress and provide support throughout their first 30–90 days

Partner with managers to ensure smooth transitions and exceptional employee experiences

Provide administrative support to the Business Group Leadership team and staff as needed

Manage logistics for meetings, conferences, and high-level client events

Maintain databases, employee records, and onboarding metrics

Track expenses, invoices, budgets, and purchasing needs as required

Identify inefficiencies and recommend improvements for administrative and onboarding workflows

Support the implementation of new tools, software, and systems

Assist with business development initiatives and event coordination

Collaborate with internal teams and external partners to ensure seamless execution of deliverables

Perform other duties as assigned to support the group’s operational excellence

Qualification

Onboarding experienceHR supportMicrosoft OfficeProject management softwareICIMS & HRIS platformsCommunicationOrganizational skillsEmotional intelligenceAdaptabilityProblem-solving mindset

Required

2–4+ years of administrative, HR support, onboarding, or operations experience

Excellent communication skills—warm, clear, confident, and professional

Strong organizational and multitasking abilities

High level of discretion, confidentiality, and emotional intelligence

Tech-savvy with proficiency in tools like Microsoft Office, iCIMS & HRIS platforms, and project management software

Ability to stay calm under pressure, anticipate needs, and think several steps ahead

Preferred

Bachelor's degree in business administration, communications, or related field

Proactive, resourceful, and always seeking ways to improve processes

Brings positivity, adaptability, and a solution-oriented mindset

Thrives in a supportive role that lifts others up and creates a welcoming environment

Approaches work with pride, ownership, and follow-through

Enjoys creating experiences where people feel valued, seen, and set up for success

Benefits

Hybrid (in-person and remote) work environment.

Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.

Tax-deferred 401(k) savings plan.

Competitive paid-time-off (PTO) accrual.

Tuition reimbursement for continued education.

Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations

Incentive compensation for eligible positions.

Company

Gannett Fleming

Glassdoor4.1

Gannett Fleming is a privately held AEC firm partnering closely with our clients on some of the toughest challenges facing our communities today—and into the future.

Founded in 1915

Mechanicsburg, Pennsylvania, USA

1001-5000 employees