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Trilon Group · 1 month ago

Project Coordinator II

Orange Park, FL

Full-time

Onsite

Entry, Mid Level

Trilon Group is a multi-disciplined design firm seeking a talented Project Coordinator II to join their dynamic team in Orange Park, FL. The role involves supporting project execution through managing contracts, schedules, budgets, documentation, and stakeholder communication, ensuring projects run efficiently and effectively.

Civil EngineeringConsulting

Responsibilities

Assist in pipeline development and tracking and ensure appropriate records are created and updated

Assist with initial project setup, ensuring that files, templates, tracking tools, and systems are established correctly. Ensure compliance with company Standard Operating Procedures (SOPs) for project setup and execution

Maintain project documentation, including contracts, scopes of work, meeting minutes, action items, change orders, and sub-consultant agreements

Assist team as needed with any grant opportunity research, application development, and submission coordination

Facilitate (as needed) internal kick-off meetings to align teams on project scope, roles, and deliverables

Work closely with team to assist in budget tracking, financial forecasting, and invoicing preparation

Support the maintenance of project schedules, ensuring alignment with deadlines and deliverables

Track change orders and budget modifications, ensuring that project financials remain updated and aligned with contractual agreements

Assist in contract lifecycle management, including sub-consultant agreements, client contracts, and regulatory documentation

Ensure proper digital and physical record-keeping for all project-related documents, maintaining version control and accessibility

Coordinate with legal and finance teams to ensure contract compliance, approvals, and execution

Act as a liaison between internal teams, sub-consultants, vendors, and clients, ensuring clear and efficient communication

Support client interactions by preparing meeting materials, presentations, and project reports

Facilitate cross-discipline coordination across internal teams, including engineering, permitting, finance, and architecture

Assist in preparing weekly financial reports, tracking project expenditures and work authorizations (EWA)

Coordinate with team to validate billable hours, budgets, and contract compliance

Support financial forecasting and fund allocation as part of grant lifecycle if applicable

Track billing milestones and assist with invoice processing, ensuring alignment with project scope and financial goals

Qualification

Project CoordinationFinancial TrackingContract ManagementStakeholder CommunicationMulti-disciplinary CoordinationAttention to DetailProblem SolvingOrganizational Skills