Trilon Group · 1 month ago
Project Coordinator II
Orange Park, FL
Full-time
Onsite
Entry, Mid LevelTrilon Group is a multi-disciplined design firm seeking a talented Project Coordinator II to join their dynamic team in Orange Park, FL. The role involves supporting project execution through managing contracts, schedules, budgets, documentation, and stakeholder communication, ensuring projects run efficiently and effectively.
Civil EngineeringConsulting
Responsibilities
Assist in pipeline development and tracking and ensure appropriate records are created and updated
Assist with initial project setup, ensuring that files, templates, tracking tools, and systems are established correctly. Ensure compliance with company Standard Operating Procedures (SOPs) for project setup and execution
Maintain project documentation, including contracts, scopes of work, meeting minutes, action items, change orders, and sub-consultant agreements
Assist team as needed with any grant opportunity research, application development, and submission coordination
Facilitate (as needed) internal kick-off meetings to align teams on project scope, roles, and deliverables
Work closely with team to assist in budget tracking, financial forecasting, and invoicing preparation
Support the maintenance of project schedules, ensuring alignment with deadlines and deliverables
Track change orders and budget modifications, ensuring that project financials remain updated and aligned with contractual agreements
Assist in contract lifecycle management, including sub-consultant agreements, client contracts, and regulatory documentation
Ensure proper digital and physical record-keeping for all project-related documents, maintaining version control and accessibility
Coordinate with legal and finance teams to ensure contract compliance, approvals, and execution
Act as a liaison between internal teams, sub-consultants, vendors, and clients, ensuring clear and efficient communication
Support client interactions by preparing meeting materials, presentations, and project reports
Facilitate cross-discipline coordination across internal teams, including engineering, permitting, finance, and architecture
Assist in preparing weekly financial reports, tracking project expenditures and work authorizations (EWA)
Coordinate with team to validate billable hours, budgets, and contract compliance
Support financial forecasting and fund allocation as part of grant lifecycle if applicable
Track billing milestones and assist with invoice processing, ensuring alignment with project scope and financial goals
Qualification
Required
Associates, Bachelor's degree or equivalent work experience
Experience in project coordination, preferably within the AEC industry or professional services environment preferred
Experience with financial tracking, contracts, and multi-disciplinary project coordination
Benefits
Medical, Dental and Vision and Long-Term Disability with a quality insurance company.
Company Paid Life Insurance and Short-Term Disability.
401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave.
Company
Trilon Group
Trilon Group offers career paths, spanning technical, project management, business management, business development, and operations.
Founded in 2021
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$200MKey Investors
Alpine Investors
2022-02-01Private Equity· $200M
Leadership Team
Michael (Mick) Renshaw
Chief Executive Officer
Charul Doshi
CFO
Recent News
Vermont Business Magazine
2024-01-20
Alpine Investors
2023-10-31
Company data provided by crunchbase