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Simpson Strong-Tie · 4 weeks ago

Legal Administrative Assistant (Hybrid and Part-time)

Pleasanton, CA

Full-time, Part-time

Hybrid

Mid, Senior Level

$30.38/hr - $48.61/hr

5+ years exp

Simpson Strong-Tie is a leader in engineered structural connectors and solutions for the building industry. They are seeking a highly organized and proactive Legal Administrative Assistant to support their corporate legal department by managing administrative tasks, maintaining legal files, and coordinating board meetings.

Building MaterialCustomer ServiceIndustrialManufacturingWholesale

Growth Opportunities

Responsibilities

Handle daily administrative tasks for the legal department, including scheduling meetings, managing calendars, and coordinating travel

Prepare and submit expense reports on behalf of members of the legal department, including the General Counsel, Corporate Secretary, and other department attorneys

Weekly check for incoming physical mail for the legal department members and scan to recipients, and as appropriate, save to legal department electronic files

Assist with maintaining and organizing physical and electronic legal and litigation files

Assist with new outside-counsel onboarding (requesting required information, documents, and engagement letters; initiating setup in SAP and Brightflag)

Help collect accruals and follow up with outside counsel for quarterly updates and responses

Support maintenance of outside-counsel contact lists and engagement records

Maintain master trackers (Smartsheet or Excel) for Legal Operations projects, templates, and workflows

Maintain Excel tracker of litigated matters and file matter documentation in corresponding SharePoint folders

Generate periodic reports (e.g., contract status/KPIs, policy-review status) for leadership

Review and approve CSC annual-report-filing invoices under supervision

Generate monthly jurisdiction-status reports from the CSC Entities platform to send to other departments as requested

Other administrative duties and special projects support as needed

Coordinate all logistical aspects of the board meetings including reserving hotel rooms, meeting space, and ground transportation; assisting board members with flights as needed; selecting caterers and choosing breakfast and lunch menus; arranging dinners including selection of restaurant and private room, and printing and coordination of table numbers, seating charts, name tags and place cards; work with facilities and IT departments to ensure all set up and technical needs are met at each meeting location

Process expense reimbursement requests for board members

Send calendar invites to board members, management, and others, as appropriate, for all board and committee meetings

Other duties to assist with Board meetings, as directed by the Corporate Secretary