A-dec Inc. · 1 month ago
Contract Administrator
Oregon - Newberg Campus
Full-time, Contract
Hybrid
Entry Level
1+ years expA-dec Inc. is dedicated to providing high-quality products and services for the dental industry while fostering a superior employment experience. The Contract Administrator will support contract management, work with internal teams, and ensure compliance with government regulations while maintaining strong relationships with key accounts.
HardwareHealth CareManufacturing
No H1B
Responsibilities
Works with the Contracts Manager and the Sales, Finance, and Legal teams on bid and proposal preparation, contract negotiation, contract review and administration for new and sustaining products
Assists in building and maintaining a centralized database of contracts
Recognizes and anticipates contractual issues and recommends solutions
Manages and monitors the performance and obligations of long-term contracts and agreements
Analyzes the impact of modifications and revisions to contract terms and prepare recommendations and risk reviews for leadership
Develops, manages and continually improves government regulation compliance, including but not limited to compliance with FAR and DFARS flow downs from government contracts
Tracks changes in FAR, DFARS, and CAS regulations and provides guidance on potential impact of these changes
Prepares and disseminates information to appropriate employees regarding government compliance status
Serves as point-of-contact for assigned customer portfolio and serves as customer interface on pre-contract and active contract activities
Prepares necessary materials and documents for presentation of bids or proposals to customers. Coordinates and supports efforts to ensure that bids or proposals are prepared and presented in a manner that affords A-dec the greatest opportunity to obtain a contract award, while minimizing associated liabilities and risk
Coordinates dealer agreement lifecycle including drafts, document reviews, signatures, and execution
Develops milestone charts and schedules to meet critical deadlines. Identifies and assigns deliverables and expedites contract approvals while optimizing processes
Validates data, resolves discrepancies, and problem solves as needed
Operates effectively under ambiguous conditions that arise from complex customer requirements and communication across different time zones
Responsible for assigned department projects including research, planning, and implementation
Qualification
Required
Excellent written and verbal communication skills with strong ability to prepare and present materials to customers
Ability to explain terms and conditions and government regulatory requirements and procedures
Responds effectively to changing priorities and the ability to keep track of multiple projects on a continuing basis
Ability to exercise discretion and independent judgment in the performance of duties
High attention to detail and analytical skills. Strong initiative with the ability to realize potential for risks and problem solve
Detail oriented, highly organized, with the ability to manage time, prioritize multiple tasks and meet deadlines. Ability to interact with internal and external customers and successfully accomplish tasks as part of a team
Working knowledge of the FARs and DFARs and state government contracting regulations and experience with government contracts is strongly preferred or must demonstrate related skills, must be a quick learner willing to get up to speed on government regulations quickly. In addition to understanding existing regulations, you must be committed to keeping abreast of changes
Bachelor's degree in business, or a related field, with 1+ years of experience in customer service, operations, or related field or the equivalent combination of education and experience
Experience in government contracts including Prime contracts, Subcontractor contracts, ECAT and VA Programs
Preferred
Prior government contract management experience, particularly in the manufacturing industry
Experience in commercial documentation including Dealer Agreements, Terms & Conditions, Non-Disclosure Agreements and Contract Lifecycle Management
Experience as a Paralegal, Legal Assistant, or in the legal field
Benefits
A background check and screen for the illegal use of drugs is required.
A-dec is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
In addition, A-dec will not discriminate against applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another.
*VEVRAA Federal Contractor*
A-dec is interested in qualified candidates authorized to work in the United States for US-based positions.
We are unable to sponsor or take over sponsorship of employment visas.
Company
A-dec Inc.
Innovation. Creativity. Evolution. If these are words you’re passionate about, we should chat.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Michael J. Highland
Chief Financial Officer
Travis Morgan
HR Business Partner - Manufacturing
Recent News
Seattle TechFlash
2025-09-09
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