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Sargent & Lundy · 1 week ago

Administrative Assistant - Engineering Support

Pasadena, CA

Full-time

Hybrid

Entry Level

$46K/yr - $70K/yr

1+ years exp

Sargent & Lundy is a company that provides engineering support and is currently seeking an Administrative Assistant. The role involves managing administrative tasks, documentation activities, and providing clerical support to ensure the smooth operation of assigned projects.

ElectronicsEnergyInformation Technology

Growth Opportunities

No H1B

Responsibilities

Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects

Clerical support including mailing, scanning, faxing and copying to management

Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings

Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements

Gather the appropriate information to generate reports for the projects you have been assigned

Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing

Coordinate office space needs

Assist with time entry and prepare expense reports for approval

Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies

Qualification

Microsoft OfficeAdministrative experienceDocument editingKeyboarding skillsCommunication skills

Required

This position requires a high school diploma (or equivalent) and one year of administrative experience

Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details

Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint

Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime