Apply on Employer Site

Spectrum Science · 1 day ago

Director, Project Management (Paid Media)

United States

Full-time

Remote

Director/Executive

$140K/yr - $165K/yr

6+ years exp

Spectrum Science is a full-service, integrated, science-focused firm that specializes in global marketing, communications, and media. They are seeking a strategic and data-driven Director of Project Management for their Paid Media team, responsible for overseeing the execution of integrated media campaigns and ensuring optimal workflows and deliverables across channels.

Information Technology

Responsibilities

Translate media plans into actionable and granular project schedules and deliverables, including the planning process itself

Assist with organizing the onboarding and offboarding of clients and media staff

Coordinate across internal teams to align timing, assets, and approvals

Ensure scheduling of all key meetings including internal and client reviews

Partner with client and internal stakeholders to confirm deliverable timelines and dependencies

Ensure trafficking readiness: Facilitate end-to-end project documentation—including creative handoff forms, media briefs, and trafficking requirements—to ensure all deliverables, specifications, and timelines are clearly defined, aligned on, approved, and enable seamless execution by the paid media team

Review of client and partner contracts to ensure alignment with Media team policies

Collaborate closely with internal and external agency partners to drive alignment on campaign scope, timelines, and deliverables—ensuring the processes that ensure digital media best practices, performance standards, and integrated workflows are followed

Ensure new work is accurately scoped, includes relevant scope assumptions and constraints, and has a resource plan (Hours and tasks by role/person)

Assist in SOW, Change Order, and Project Tracking document creation and management

Manage day-to-day workflow for multiple campaigns across channels

Drive tactical activation and track project timelines, deliverables, and budgets (monitor and publish project burn rate); escalate risks or blockers proactively

Partner with Resource Management to confirm bandwidth and ensure teams are properly allocated for high-quality execution

Coordinate with other project managers, client service, and finance teams

Support campaign launches and ensure all parties have clear expectations and understanding of deliverables and deadlines

Understanding of digital media QC process and specs

Ensure all reporting (scheduled and ad hoc) is completed

Ensure all launch verification activities are completed (i.e. post launch screenshot decks, launch verification, analytics QC verification)

Facilitate recurring campaign performance optimization reviews and ensure key items are actioned

Partner with media and analytics teams to ensure post-launch reporting aligns with defined cadence and inclusions

Monitor project milestones, pacing and spend, flagging variances in forecasted and actual fee and expenses recognition and providing ongoing status updates

Help streamline and document repeatable media workflows and processes

Work with cross-functional PMs from other strategic service offerings to ensure media workstreams are accurately and completely planned for regarding timing, dependencies, scope, and resourcing needs. Proactively fill in knowledge gaps about media process to ensure items are not missed

Qualification

Paid media project managementDigital media channelsProject management toolsMedia trafficking toolsHealthcare agency experienceRelationship managementStakeholder managementPMP certificationScrumMaster certificationExceptional communication

Required

6+ years of experience in paid media project management and operations within a health-focused paid media agency

Strong understanding of digital media channels and analytics

Familiarity with media trafficking and reporting tools such as Prisma, BionicAds, MediaOcean, etc

Strong proficiency in project management tools like Kantata, Smartsheets, Workfront, Asana or equivalent

Proficiency in media-specific project management processes and approach

Exceptional communication and relationship management skills — able to connect cross-functional and client teams with clarity, positivity, and accountability

Comfortable managing multiple stakeholders across time zones

Experience in the healthcare agency setting managing MLR/IRB submission, ISI/IRI management and approval cycles

Preferred

PMP, ScrumMaster or other professional training preferred

Familiarity with omnichannel orchestration projects via tools like CRM platforms and other marketing automation tools

Prior experience with data and identify resolution projects (i.e. LiveRamp, IQVIA, Snowflake, etc.)

Benefits

All positions are remote friendly. At Spectrum, you choose where you work. We are a hybrid work environment with options to work in one of our three offices (D.C., New York, and Chicago), remotely from anywhere in the United States, or a combination.

No matter where you work, you’ll benefit from the monthly cell phone reimbursement.

Flexible time off. Take the time you need in addition to company holidays, voting time, jury duty and bereavement. We also offer a Sabbatical Program after 7 years of service.

13 weeks paid Parental Leave, inclusive of adoption and foster care placement.

Continuous learning and development through Greatest Potential Self (proprietary talent program), tuition reimbursement programs, and in-house 1:1 coaching with access to talent and productivity-based assessments.

Bring your friends to work at Spectrum and earn a generous referral bonus.

Medical concierge service to assist with scheduling appointments, finding care, estimating and resolving claim issues, etc.

Thorough onboarding including accessible conversations with leadership.

401k with company match and 1:1 Financial Coaching and Education.

Wellness benefits including medical, dental, vision, as well as science-backed meditation and mindfulness tools through Headspace.