Boston Medical Center (BMC) · 1 month ago
Administrative Assistant, Infectious Diseases Research (part time)
Boston
Full-time, Part-time
Onsite
Entry Level
$19.95/hr - $27.88/hr
1+ years expBoston Medical Center (BMC) is dedicated to providing exceptional and equitable care to improve the health of the people of Boston. The Administrative Assistant for Infectious Diseases Research will perform a variety of administrative and office support activities to ensure the proper functioning of the department, including managing calendars, handling communications, and organizing meetings.
Health CareHospitalMedicalNon Profit
Responsibilities
Provide assistance to visitors, patients, faculty and employees in a professional and courteous manner. Acts as a liaison with other departments to ensure efficient communication and timely response to inquiries concerning employee or patient issues
Responsible for screening calls/correspondence as well as responding and/or re-directing to appropriate parties for response
Create Word documents/correspondence, Excel spreadsheets, PowerPoint presentations, and Access databases. Generate, proofread and edit correspondence for content and grammatical correctness
Perform data entry, create and maintain databases; develop related tables and charts
Assist the Administrative Director and Grants Administrators with coordinating confidential personnel-related matters, including but not limited to reimbursement requests, travel arrangements, etc
Coordinate travel and hotel arrangements for faculty and staff. May include communicating travel policy information to traveler if expenses will be reimbursed from a sponsored account
Monitor and maintain inventory of office supplies and equipment. Call for repairs when equipment malfunctions
Communicate facility and housekeeping issues to appropriate department
Assist research labs with ordering and follow-up
Orient and provide training and supervision to volunteers and student interns
Process incoming and out-going mail, including packages
Plan, organize and coordinate departmental meetings or special events, including reserving conference rooms, sending and tracking invitations, procuring food and beverage and ensuring vendor payment. Set up room and equipment (A/V tech, conference call if necessary, projector, etc.). Prepare agenda, produce and supply materials, record and distribute meeting notes
Provide administrative support to faculty and key departmental leadership including, but not limited to: scheduling meetings, following up on meeting-generated tasks, preparing documents and presentation slides, updating webpage, etc
Must maintain departmental files up-to-date, while ensuring all confidentiality protocols
Adapt to changes in the departmental needs including but not limited to: offering assistance to other team members, providing temporary coverage, adjusting assignments, etc
Provide general clerical support including: filing, photocopying, faxing, preparing and sending bulk mailings and express packages, coordinating conference calls, and maintaining contacts database
Responsible for attending scheduled training sessions, participating in staff meetings/initiatives and becoming knowledgeable of issues discussed
Conform to hospital standards of performance and conduct, including those pertaining to patient rights, so that the best possible customer service and patient care may be provided
Utilize hospital’s behavioral standards as the basis for decision-making and to facilitate the hospital and the department’s mission
Follow established hospital infection control and safety procedures
Perform other duties as assigned or as necessary
Qualification
Required
Minimum of an Associate's degree (or equivalent) in Business Administration, Business Management (or related field) plus 1 year related experience (will consider equivalent combination of formal education and experience, i.e. HS/GED plus 3 years related experience)
Excellent verbal/written English communication skills, including excellent grammatical, editing and proofreading skills
Proficiency with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook) and web browsers
Excellent organizational skills, including strong attention to detail and the ability to manage time effectively
Effective interpersonal skills to interact appropriately with all levels of staff and external contacts
Strong problem solving skills
Proven ability to maintain strict confidentiality of all personal/health sensitive information
Preferred
Bachelor's degree desirable
Benefits
Competitive pay
Tuition reimbursement and tuition remission programs
Highly subsidized medical, dental, and vision insurance options
Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base.
Pioneering Research: Support groundbreaking research projects that are driving the forefront of biomedical science.
Company
Boston Medical Center (BMC)
Boston Medical Center (BMC) is a 511-bed, equity-led academic medical center and a proud member of the Boston Medical Center Health System.
5001-10000 employees
H1B Sponsorship
Boston Medical Center (BMC) has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (53)
2024 (51)
2023 (51)
2022 (38)
2021 (26)
2020 (32)
Funding
Current Stage
Late StageTotal Funding
$342.49MKey Investors
AmeriCorps Public AlliesNational Institute on Drug Abuse (NIDA)The Boston Foundation
2024-07-09Grant· $0.06M
2023-02-23Debt Financing· $232M
2019-04-23Grant· $89M
Leadership Team
David Beck
Senior Vice President & Chief Legal Counsel
Recent News
2025-11-11
2025-11-10
Company data provided by crunchbase