Dykema · 4 weeks ago
Litigation Administrative Assistant
Bloomfield Hills, MI
Full-time
Hybrid
Mid Level
3+ years expDykema Gossett PLLC is a leading national law firm seeking a Litigation Administrative Assistant in their Bloomfield Hills office. The role involves assisting attorneys and paralegals with legal services, including document preparation, court filings, and managing calendars.
ConsultingLegal
Responsibilities
Exercises independent judgment in determining priority levels of all work assigned on a daily basis. Assures that high priority items are completed in a timely manner
Types, transcribes, revises, modifies and proofreads all correspondence, memoranda, notes, outlines, legal documents, charts, forms, etc., whether from drafts, originals or dictation; prioritizes assignments and meets specific deadlines on projects
Responsible for electronic and non-electronic filings with various courts (state and federal) and tribunals
Processes conflict clearance requests for new and existing clients and matters into new business intake (NBI) software system. Prepares and submits conflict check screening forms and new matter request forms through NBI. Drafts engagement letters
Maintains and coordinates attorneys’ calendars including scheduling and reminding attorneys of appointments and various other dates. Makes travel arrangements and prepares itineraries
Initiates and gathers pertinent materials needed for assignments from files, Records Department, Legal Information Services, etc. Downloads court filings, transcripts, records, document productions, etc., and saves to document management system (NetDocs)
Reviews and routes incoming mail not marked personal and confidential. Prepares and processes outgoing mail, arranging for specialized mail or messenger services as required. Ensures all attachments, exhibits, and enclosures are included. Coordinates activities with Office Services, as needed
Answers and screens telephone calls. Assists callers independently on a regular basis. Exhibits the discretion to know when to contact the attorney concerning urgent or emergency calls and when to refer to another party
Enters and/or releases attorneys’ time, if required. Maintains list of current billing numbers for assigned timekeepers. Assists billing coordinators with billing/e-billing questions/procedures
Prepares and submits invoices and expense reports
Maintains and organizes digital and hard files, working in conjunction with Records Department
Assists other administrative assistants with work overflow and provides coverage for other workgroups as needed
Perform other responsibilities/tasks as requested
Qualification
Required
High school diploma or GED required; with at least two years of post-high school education strongly preferred
Three to five years of legal support experience, with strong litigation support skills, required
Proficient in state and federal court electronic filing procedures, including MiFile (MI) and PACER
Proficiency in Microsoft Office Suites, including Word (styles and tables), Outlook, Excel and PowerPoint
Excellent written (including via email) and verbal communication skills, including grammar, spelling and proofreading
High level of organizational skills, with ability to multi-task and independently meet deadlines
Exceptional attention to detail required ensuring documents/correspondence are error-free
Positive attitude and ability to deliver superior, professional services to all internal and external clients
Ability to maintain a high degree of discretion and confidentiality regarding client information, documents and conversations
Ability to work independently, as part of a team, and effectively with individuals at all levels of the organization in a diverse work environment
Flexibility to work overtime when required
Typing speed of 55 WPM or greater
Preferred
Experience supporting Estate Planning, Health Care and/or Corporate Finance is a plus
Knowledge of business management systems such as NetDocuments, Elegrity, FileTrail and Chrome River is helpful
Knowledge of state and federal court rules regarding discovery, motion practice, and general procedures is helpful
Ability to use a redlining tool
Benefits
Competitive health, dental, and vision insurance plans
Flexible paid time off (PTO)
Holiday leave
Retirement savings plan with profit sharing for eligible employees
Flexible spending programs
Health savings account
Commuter benefits
Personal and parental leave programs
Wellness programs
Access to mental health support
Access to professional development programs
Supportive and inclusive workplace culture
Various employee discounts and perks
Company
Dykema
You should expect more from your law firm than only excellent legal counsel.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Len Wolfe
Chairman and Chief Executive Officer
Todd Welu
Chief Financial Officer
Recent News
DBusiness Magazine
2025-11-04
globallegalchronicle.com
2025-05-29
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