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University of Notre Dame · 2 days ago

Administrative Coordinator | LEO

Notre Dame, IN

Full-time

Onsite

Entry Level

$0/hr - $23/hr

1+ years exp

The University of Notre Dame is a mission-driven community that values and supports its employees. They are seeking an Administrative Coordinator for the Wilson Sheehan Lab for Economic Opportunities (LEO) to ensure smooth daily operations, provide comprehensive office and executive support, and advance the team's mission.

EducationHigher EducationService Industry

Growth Opportunities

Responsibilities

Oversee LEO’s office management, including front desk operations, visitor hospitality, office space coordination, and supply management

Own LEO’s master calendar and support team-wide scheduling, meeting facilitation, and space management

Provide executive support to the Associate Director of Administration, including calendar management, scheduling, meeting agenda preparation, and execution of administrative tasks and special projects

Lead project and task management activities, including building and maintaining timelines and supporting relationship management needs

Support personnel processes and business operations through scheduling, file maintenance, and space oversight

Support fundraising operations through monthly acknowledgement letters, data entry (Wrike, tracking tools, etc.), document formatting and copy editing, design work in Canva, file organization, document packaging, audits/reviews, stewardship activities, and meeting support

Execute financial and fund-processing tasks, including preparing requisitions, submitting expense reports, and supporting basic financial operations

Perform other duties as assigned by LEO leadership to support the smooth functioning of the institute

Qualification

Office CoordinationCalendar ManagementAnalytical SkillsSoftware ProficiencyCommunication SkillsProblem-Solving SkillsTeam PlayerAttention to DetailFlexibility

Required

Bachelor's degree

1–2 years of related experience

Deep commitment to the mission and values of both LEO and the University

Excellent communication, writing, and administrative skills

High level of professionalism when working with faculty, staff, and guests

Self-directed team player with the ability to take initiative and work autonomously as part of a small team while effectively navigating a large university environment

Strong analytical and problem-solving skills with the ability to manage competing priorities, meet deadlines, and maintain accuracy and consistency

Ability to learn Notre Dame's software systems, policies, and procedures (GLez, BuyND, etc.)

Flexibility to manage evolving responsibilities as part of a growing institute