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YMCA of Greater New York · 4 weeks ago

Administrative Assistant I (Long Island City YMCA)

New York, NY

Part-time

Onsite

Entry Level

$20/hr - $20/hr

1+ years exp

The YMCA of Greater New York is dedicated to empowering youth, improving health, and strengthening the community. They are seeking an Administrative Assistant to provide critical administrative and operational support to ensure quality program execution and enhance the department's overall success.

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Responsibilities

Provide and manage all administrative support to the department (letters, memos, etc.)

Accurate and timely data entry into all applicable systems and databases

Answer phone calls and respond to emails in a timely and professional manner

Maintain accurate and up-to-date records and files (POs, receipts, incident reports, accident reports, etc.) in compliance with YMCA of Greater New York and funder standards

Prepare and organize materials for meeting agendas and minutes

Responsible for managing the department’s inventory, IT support, and purchasing of supplies

Process and track invoices, purchase orders, and other financial documents

Responsible for creating requisitions, receiving POs, resolving Invoice on Hold issues, responding to vendor inquiries, and facilitating invoices for payment

Support the planning and implementation of special events and programs

Manage the facility space usage and maintain an updated calendar

Uphold all Association policies and demonstrate the Y core values of Respect, Responsibility, Caring, and Honesty

If applicable, assist with batch closings, accounts payable, and the financial assistant program, as needed

Actively participate in designated meetings, training sessions, and special events

Other duties as assigned