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University of Tennessee, Knoxville · 4 weeks ago

Event Coordinator - Center for Literacy Education and Employment -UTK

Tennessee, United States

Full-time

Hybrid

Mid, Senior Level

3+ years exp

The University of Tennessee, Knoxville is seeking an Event Coordinator for the Center for Literacy Education and Employment. The role involves strategic development, planning, execution, and evaluation of large-scale conferences and events, requiring strong leadership and organizational skills to ensure high-quality experiences for participants and sponsors.

Higher Education

H1B Sponsor Likely

Responsibilities

As a lead event planner, have the ability to manage an event from strategic development through execution and post-event close-out

Perform a variety of event tasks including procurement of vendors, management of event sessions and presenters, registration management, event communication management, and on-site event management

Ability to act as event support: receive, accept, and execute assignments and tasks from a lead event planner

Collaborate with contract sponsor(s) and Event Team to develop the event timeline, key tasks, logistic plans, and set clear objectives

Ensure cohesiveness and detailed planning for large scale events that require collaboration between sponsor(s), Event Team, venues, caterers, exposition services vendors, audio/visual vendors, etc

Monitor and adhere to all event timelines throughout the lifecycle of all assigned events/tasks

Conduct logistics/planning meetings with sponsor(s), Event Team, event venues, and vendors

Ability to travel extensively during peak event seasons

Communicate event schedule/timeline to Event Team and accept accountability for ensuring event(s) remain/s on schedule

Communicate schedule/timeline changes, as needed, to sponsor(s) and Event Team

Ability to effectively delegate and assign tasks and responsibilities to Event Team members and vendors and provide support as needed to ensure that event tasks are completed to sponsor(s)'s satisfaction and on time

Ability to manage team members on-site during an event

Manage event components and vendor services to ensure that event costs are in alignment with project budget

Communicate to sponsors(s) and Associate Director potential cost increases and obtain the applicable level of approval for additional event costs prior to occurrence

Use Event Team expense tracker to document all event(s) expenditures

Initiate and support management and execution of vendor contracts

Qualification

Event planningProject managementLeadership skillsCvent softwareData analysisContract negotiationCustomer serviceGraphic designWeb designVirtual meeting hostingCommunication skillsProblem-solvingTime managementAdaptabilityNegotiation skills

Required

Education: Bachelor's Degree

Experience: 3-5 years of direct event planning experience, preferred in convention and conference planning, or 5-7 years experience in a related field with proven accomplishments and documented responsibilities

High level of leadership, organizational, and problem-solving skills

Adaptability, flexibility, and time management skills to be successful in a fast-paced environment and meet deadlines

Project management skills to keep multiple assignments on track, including budget planning, project planning, and task management

Technology skills including use of Outlook, Microsoft Teams, Zoom, Google Suite, Microsoft Office Suite

Ability to think critically and creatively

Customer service and communication skills including written and verbal, active listening, giving/taking feedback, collaboration, networking

Decision-making and negotiation skills

Ability to analyze data

Preferred

Education: Master's Degree

Experience: 3-5 years in convention and conference planning

Cvent software, specifically Event Management, AttendeeHub, and OnArrival

Collecting and analyzing data

Extensive experience with Microsoft programs like Teams, Office, Word, Excel, PowerPoint

Google Suite

Scheduling and hosting virtual meetings

Contract negotiations especially in regards to hotel and venue concessions

Web design platforms like WordPress

Graphic design software like Abode Illustrator, InDesign, and PhotoShop

Company

University of Tennessee, Knoxville

Glassdoor4.3

As the state’s land grant, research-intensive institution, the University of Tennessee, Knoxville, is a university that leads.

Founded in 1794

Knoxville, TN, US

10001+ employees

https://www.utk.edu

H1B Sponsorship

University of Tennessee, Knoxville has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (143)

2024 (100)

2023 (100)

2022 (83)

2021 (77)

2020 (108)