LBA · 2 days ago
Property Assistant
Wilsonville, OR
Full-time
Onsite
Entry Level
$60K/yr - $65K/yr
1+ years expLBA is a full-service real estate investment and management company headquartered in Irvine, CA, seeking a Property Assistant to support the Sr. Property Manager in their Wilsonville, Oregon office. The role involves providing administrative and operational support for the management of industrial properties, tenant relations, financial administration, and vendor coordination.
Commercial Real EstateReal EstateReal Estate Investment
Responsibilities
Manage frontline responsibilities for the Property Management Office
Assist in day-to-day operations of industrial properties, including tenant relations and vendor coordination
Prepare and distribute correspondence, reports, and meeting minutes
Track and manage service requests, ensuring timely resolution and follow-up
Serve as a point of contact for tenant inquiries and concerns
Coordinate tenant move-ins and move-outs
Support lease administration tasks such as tracking expirations, renewals, and rent escalations
Assist with tenant communications regarding building policies, maintenance schedules, and emergency procedures
Coordinate tenant appreciation events annually, as applicable
Assist with processing invoices and vendor inquiries on payment status
Track utilities and ensure account issues are resolved expeditiously
Assist with annual CAM reconciliations and budgets, as well as monthly financial reporting
Monitor rent collections, follow up on delinquencies, and document status notes
Maintain electronic lease files and ensure compliance with corporate file structure
Work collaboratively with Accounting and Leasing teams
Draft service contracts, purchase orders, and work authorizations
Schedule and oversee routine maintenance, inspections, and repairs
Coordinate with vendors and contractors for building services and capital projects
Track vendor performance and ensure compliance with contracts and insurance requirements
Work collaboratively with Building Engineering and Construction teams
Assist with property inspections and ensure compliance with safety, environmental, and regulatory standards
Maintain documentation for licenses, permits, and certifications
Track certificates of insurance for tenants and vendors
Assist with drafting of Standard Operating Procedures (SOP), compliance audit preparation and documentation requests
Generate monthly, quarterly, and annual reports for ownership and management
Maintain organized records of property operations, contracts, and communications
Utilize property management software (e.g., MRI, Prism, Salesforce, PMWeb) for data entry and reporting
Support digital filing systems and cloud-based collaboration tools
Qualification
Required
High school diploma is required
Minimum of 1-2 years of experience in Commercial Property Management
Excellent internal and external customer service skills with an ability to multi-task and handle interruptions calmly and politely
Financial acumen and strong problem-solving analytical skills
Strong communication skills, both oral and written
Must be proficient with Microsoft Office 365 Suite
Must be a self-starter with strong organizational skills and able to independently manage priorities and workflow
Preferred
Four-year degree is preferred
Industrial property experience preferred
Benefits
Health insurance
Dental insurance
Vision insurance
Life insurance
401k matching program
Basic Life and AD&D Insurance
Voluntary Life and AD&D
Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses
Paid holidays
Vacation
Discretionary bonus depending on a number of factors, including the employee’s performance and LBA Realty’s performance on an annual basis
Company
LBA
LBA, founded in 1991, is a full service real estate investment and management company with a diverse portfolio of industrial and office properties in major markets throughout the United States The foundation of the company is to create and execute customized value creation programs for individual properties and to develop strong customer relationships.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Perry Schonfeld
Principal, Chief Operating Officer
Recent News
2025-10-31
2025-10-03
EIN Presswire
2025-09-15
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