SPENCER'S · 1 month ago
Assistant to CEO - Project Management
New York, NY
Full-time
Onsite
Mid Level
$28/hr - $30/hr
3+ years expSpencer's is a luxury boutique spa redefining the modern wellness experience. The Assistant to the CEO will combine project management, executive support, and cross-functional coordination to drive project work for the Executive office, ensuring strategic projects and executive priorities are executed seamlessly.
Health Wellness & Fitness
Responsibilities
Oversee and execute ad hoc projects across multiple locations, ensuring alignment with company goals
Coordinate facility projects, ensuring all locations
Identify process inefficiencies and implement cost-saving measures to enhance operational effectiveness
Leverage technology to optimize scheduling, inventory management, and overall business operations
Handle confidential correspondence, reports, and documents with discretion and professionalism
Serve as a liaison between executives and internal/external stakeholders
Support systems onboarding and document management
Draft and edit high-level correspondence, memos, and internal communications
Represent leadership professionally in emails, meetings, and public interactions
Build and maintain strong relationships with vendors, partners, and stakeholders
Assist in developing and executing operational strategies to support business growth
Foster a culture of accountability, teamwork, and continuous improvement
Collaborate cross departmentally with Spa Operations, Facilities, Finance, HR, Marketing, and Sales to streamline processes and enhance overall performance
Support financial planning, budgeting, and cost management initiatives
Document and implement operational policies, procedures, and protocols while training staff to ensure compliance
Leverage technology to enhance scheduling, inventory management, and customer service processes
Identify and implement cost-saving measures while improving operational effectiveness
Qualification
Required
Bachelor's degree in Business, Project Management, Operations Management, or a related field preferred
3+ years of experience in project management, executive support, or multi-location operations—preferably in the spa, hospitality, or wellness industry
Strong organizational and time management skills, with the ability to juggle multiple projects and meet deadlines
Proven cross-functional collaboration experience, with the ability to coordinate across departments and stakeholders
Excellent problem-solving and decision-making skills, with a proactive approach to identifying and resolving operational challenges
Strong financial acumen, including experience with budgeting, cost control, and vendor management
High level of discretion and professionalism when handling confidential information and executive communications
Proficiency in operational software, scheduling tools, and reporting systems to drive efficiency and optimization
Ability to work independently in a fast-paced, evolving environment while maintaining attention to detail
Benefits
$500 wellness stipend
Complimentary spa services
Company
SPENCER'S
At Spencer's, we are redefining the modern spa arena.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase