Bloom Talent · 3 days ago
Executive Assistant to Founding Partner at Early-stage VC
San Francisco, CA
Full-time
Hybrid
Mid, Senior Level
$130K/yr - $165K/yr
3+ years expBloom Talent is a leading venture capital firm known for supporting founders at the earliest stages, and they are seeking an Executive Assistant to support one of their Founding Partners. The role involves managing high-volume scheduling, organizing travel, and providing personal support while ensuring smooth operations in a fast-paced environment.
RecruitingStaffing Agency
Hiring Manager
Amanda Christoff
Responsibilities
Own end-to-end calendar management for a Partner with constant back-to-back meetings across multiple time zones. Anticipate scheduling conflicts and proactively problem-solve to optimize the Partner's time and energy
Coordinate complex external-facing scheduling with high-level stakeholders and navigate the nuances, thinking through logistics, time zones, and meeting preparation needs
Coordinate all travel logistics, including flights, ground transportation, accommodations, and detailed itineraries. Manage bi-weekly travel between Seattle and San Francisco, plus additional work-related trips
Triage the Partner's inbox and other communication tools with full access, prioritizing urgent matters and flagging items requiring immediate attention. Work collaboratively with the incoming Chief of Staff on inbox management and prioritization
Track and prioritize the Partner's to-do list, ensuring nothing falls through the cracks. Close loops consistently and proactively update the Partner on the status of outstanding items
Assist with organizing events, including portfolio gatherings, founder dinners, and firm events
Process expense reports accurately and in a timely manner
Provide personal support to - booking personal appointments, organizing reservations, preparing the Partner's apartment for arrival by coordinating with the full-service building staff to stock groceries and essentials
Assist with additional projects and tasks, as needed
Qualification
Required
3-7 years of experience as an Executive Assistant, ideally supporting executives in venture capital, startups, or fast-paced business environments
Strong preference for external-facing scheduling experience—coordinating with clients, investors, founders, and external stakeholders
Insanely detail-oriented with a track record of flawless execution
Naturally organized and process-driven with the ability to create and follow systems that keep complex workflows running smoothly
Ability to follow directions clearly and take feedback constructively
Comfortable with the blend of work and personal, understanding the nuances when professional relationships are also personal
Strong customer-service mentality with excellent interpersonal skills and ability to interact confidently with all levels of stakeholders
Self-sufficient and independent
Proactive problem-solver who anticipates needs and thinks several steps ahead
Positive attitude and willingness to do whatever it takes to support the Partner effectively
Comfortable working and collaborating with the Partner's incoming Chief of Staff
Benefits
Excellent benefits
401k with matching
Flexible PTO
Firm participation program
Transportation stipend
In-office lunch provided 3 days/week
Company
Bloom Talent
Bloom Talent is a woman-owned, boutique recruiting agency that provides recruiting services to individuals.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase