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MUSC Health · 1 month ago

UNIV - Administrative Assistant - Surgery: Plastic Surgery

Charleston

Full-time

Onsite

Entry Level

2+ years exp

Medical University of South Carolina is actively recruiting for an Administrative Assistant in their Department of Surgery, Division of Plastic Surgery. The role involves providing high-level administrative support to multiple surgeons, managing schedules, patient referrals, and clinic appointments to optimize the doctors' time on administrative matters.

Health CareHospitalMedical

Responsibilities

Serves as the contact person for multiple Plastic surgeons. Coordinates their schedules, including scheduling meetings, preparing travel arrangements, and clinic patient visits, etc. Maintains their calendars and assembles all appropriate information for upcoming meetings or patient visits. Briefs physicians prior to meetings

Manages patient referrals ensuring that all outside records are reviewed and appropriate ancillary tests have been requested. Responsible for scheduling and coordinating patient diagnostic tests, or other ancillary procedures. Knowledge of insurance and the process for prior authorizations

Coordinates all administrative requirements of faculty member, i.e. tracks CME credits, assists with applications and licenses coordinates reimbursements, triages phone calls, sorts and responds to mail correspondence

Manages and schedules clinic appointments, revises clinic schedules as necessary, reviews clinics prior to clinic date to ensure that they are scheduled appropriately

Serves as backup for scheduling and coordinating patient surgeries

Qualification

Microsoft OfficeEPICAdobeMedical office experienceTyping abilitiesOrganizationVerbal expressionDiplomacyTactfulness

Required

A high school diploma and two years work experience that is directly related to the area of employment

A bachelor's degree may be substituted for the related work experience

Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification

Some positions require eligibility for bonding

Thorough knowledge of office procedures and protocols

Excellent typing abilities

High level of organization

Detailed knowledge of proper grammar and spelling

Responsibility, diplomacy, logic, verbal expression, tactfulness, and confidence

Thorough knowledge of Microsoft Office, Adobe, and general computer skills

Preferred

Experience in a medical office setting

Experience with EPIC

Company

MUSC Health

MUSC Health provides health-care services through its patient- and family-centered care, education, research, and various partnerships. It is a sub-organization of Medical University of South Carolina.

Founded in 1824

Charleston, South Carolina, USA

10001+ employees