MasTec Power Delivery · 4 hours ago
Administrative Assistant
Richmond, VA
Full-time
Onsite
Entry Level
1+ years expMasTec Utility Services is a leading provider of infrastructure construction and engineering services for power delivery, gas, and water customers. The Administrative Assistant will provide essential administrative support to site and regional operations, acting as the primary point of contact for site personnel and ensuring efficient business operations.
Construction
Responsibilities
Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved
Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues
Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner
Assist customers with immediate needs and help employees with tasks related to customer requests
Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log
Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc
Respond timely to requests from Resource Management and Field Operations
Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc
Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries
Maintain safe work environment by following and supporting safe practices
Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires
Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time
Assist/provide backup support to other office support employees as required
Coordinate special projects as assigned
Perform other duties as required and/or assigned
Assist and support field management on projects and daily business needs
Qualification
Required
A High School Diploma, or equivalent
1 year of related clerical or administrative experience related to work orders and invoice processing
Abilities to perform duties associated with scheduling, prioritizing work orders, and payroll
Strong organizational skills with high attention to detail and quality of work
Ability to work under pressure to meet deadlines in a fast-paced, dynamic environment while managing multiple tasks
Ability to establish and maintain strong relationships and deliver exceptional customer service experience to both internal and external customers
Ability to effectively take action to solve problems while exhibiting sound judgement
Excellent written and verbal communication skills
Ability to be results-oriented, taking initiative to make things happen, accept accountability, and have a 'can do' attitude
Advanced proficiency in Microsoft Office applications
Must be proficient in Excel
Preferred
An Associate Degree in Business Management or similar discipline
Experience in a construction or project environment
Possess a very strong background in Microsoft Excel
Benefits
Medical
Dental
Vision
Disability and Life insurance
A 401k plan
Employee Stock Purchase plan
Company
MasTec Power Delivery
As one of the nation's leading electric transmission line construction companies, MasTec Power Delivery companies engineer and construct efficient and reliable electrical transmission, distribution, and substation & switchyard systems.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Rebekah Le
Chief Financial Officer
David Stader
Chief Operating Officer
Company data provided by crunchbase