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Children's Services of Roxbury, Inc. · 2 days ago

Executive Assistant to the President & CEO

Boston, MA

Full-time

Onsite

Mid Level

$70K/yr - $83K/yr

4+ years exp

Children's Services of Roxbury is New England’s largest Black owned and operated nonprofit agency dedicated to supporting vulnerable families. The Executive Assistant to the President and CEO will manage the CEO's calendar, coordinate meetings, and serve as a primary point of contact for stakeholders, contributing to the agency's mission-driven environment.

Health CareHome ServicesMental HealthNon Profit

Culture & Values

Responsibilities

Manage the CEO's calendar, scheduling meetings, travel, and appointments, ensuring time management efficiency

Act as a liaison between the CEO and internal/external stakeholders, ensuring timely and professional communication on behalf of the CEO

Plan and coordinate meetings, conferences, and special events, including preparing agendas, materials, and taking meeting minutes

Assist with the tracking and execution of special projects as directed by the CEO, ensuring deadlines are met and objectives are achieved

Prepare reports, presentations, and other documents for meetings and board updates

Expenditure tracking against budget for the CEO's office

Utilize various software and tools to streamline work processes, including scheduling, document management, and communication platforms

Handle sensitive and confidential information with the highest level of professionalism and integrity

Anticipate the needs of the CEO and proactively address potential issues or challenges before they arise

Assist other senior team members as needed to ensure smooth internal operations and effective cross-team collaboration

Performs other duties as needed or as directed

Qualification

C-suite support experienceOffice software proficiencyOrganizational skillsProject managementCommunication skillsConfidentialityProblem-solvingInterpersonal skillsTime management

Required

Undergraduate degree in Administration, Business, or related field required

4-5 years of experience providing C-suite level support

Proven ability to work independently and manage multiple priorities simultaneously

Exceptional organizational skills and impeccable attention to detail

Highly organized and proactive, able to anticipate needs and respond quickly to changing priorities

Excellent verbal communication skills

Proficient writer with experience taking board meeting notes

Strong proficiency with office software (Microsoft Office Suite, Google Workspace, and other tools) and technology platforms

Seasoned, professional, and assertive demeanor with the ability to handle diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and partners organizations

Flexible with experience managing up

Discretion and ability to maintain confidentiality

Strong interpersonal skills and the ability to work collaboratively in a team-based, mission-driven agency

Self-starter with a positive, can-do attitude

Excellent time management and prioritization skills, with the ability to work under pressure while maintaining a calm, focused approach

High level of initiative, with the ability to think critically and solve problems quickly and efficiently

Preferred

Experience working in a non-profit environment is a plus but not required

Benefits

Health and Wellness Benefits including health, dental, and vision insurance, retirement plans, and more for full-time employees.

Growth Opportunities for professional development and clear paths to career advancement available through online CEU educational courses

Employee Discounts program providing discounts on thousands of products and services.

Company

Children's Services of Roxbury, Inc.

Children’s Services of Roxbury (CSR) brings peace of mind to Massachusetts’ most vulnerable families, providing housing for homeless families, affordable childcare, children’s mental health services, intensive foster care, and youth development programs.

Founded in 1972

Roxbury, Maine, USA

201-500 employees