UW-Madison Housing · 3 days ago
Procurement Assistant
Madison, WI
Full-time
Onsite
Entry Level
3+ years expUW–Madison’s Housing Dining and Culinary Services is seeking a detail-oriented, service-driven Procurement Assistant to support their vibrant, high-volume dining operations. In this pivotal role, you’ll serve as the key liaison between dining units and vendors, ensuring timely and accurate purchasing of food and supplies while directly impacting the quality and efficiency of the student dining experience.
Primary/Secondary Education
No H1B
Responsibilities
Acts as a liaison and primary contact between dining units and vendors
Coordinates purchases of special items as requested
Demonstrates and role models exceptional customer service
Resolves questions and issues with vendor invoices
Evaluates vendor product shorts and finds replacement products as needed
Maintains the purchasing data within Dining’s Menu Management System for all food and supplies purchased
Performs duties in a high-volume, dynamic, student residential dining environment
Provides support and assists as needed in the implementation of plans and procedures in the event of an emergency
Manages requisition-to-purchase order process including dissemination to suppliers and changes resulting in changes to financial encumbrances
Creates and maintains library of purchasing-related forms and templates
Assists purchasing agents, buyers, and procurement specialists with editing and preparation of service agreements and one-time purchasing agreements using established forms and templates
Enters purchase orders and supplier information into financial system of record in compliance with established standards and with appropriate segregation of duties
Maintains and files records in compliance with regulatory requirements
Provides response to questions from internal and external stakeholders
Prepares and monitors release of and responses to all types of solicitations
Qualification
Required
3 years of purchasing experience in food service or related field, or an equivalent combination of education, training, and experience
6+ months experience using software applications Microsoft Suite (Outlook, Word, Excel)
Preferred
Experience acting as a liaison between an organization and vendors
Strong interpersonal, verbal and written communication skills
Experience using or maintaining a large database
Benefits
Competitive retirement and benefits package
Free meal for every shift
Significant night and weekend shift differentials
Paid time off
State employee benefits
$1,000 referral bonus for each person hired
Generous vacation
Holidays
Sick leave
Competitive insurances and savings accounts
Retirement benefits
Company
UW-Madison Housing
The Division of University Housing is committed to providing an exceptional workplace for its workforce of approximately 450 career staff members and over 2,000 students.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase