Columbia University Irving Medical Center · 1 month ago
Strategic Events Assistant
NYC Metro Area
Full-time
Onsite
Entry Level
$66K/yr - $66K/yr
2+ years expColumbia University Irving Medical Center is seeking a detail-oriented Strategic Events Assistant to support the Donor Relations and Strategic Events team. The role involves providing crucial support for planning and executing various fundraising events aimed at engaging donors and raising funds for clinical and research areas within the institution.
MedicalTrainingUniversities
Responsibilities
Support lead project managers by setting up online ticketing pages, managing lists and RSVPs; researching and securing on-campus event spaces; facilitating Columbia-required paperwork; submitting and tracking invoices; reconciling event expenses; submitting and tracking donor gifts; executing post-event wrap-up; managing event photography delivery and distribution; conducting follow-up on donor pledges. – 25%
Provide on-site logistical support for lead event planners for most of the in-person events, as well as on the back end of Zoom Meetings and Zoom Webinars. Responsibilities include, but are not limited to, managing shipping and couriers; coordinating event set-up; managing event materials; managing guest registration process; leading breakdown activity; and overall troubleshooting. Manage coordination of transportation and any travel. – 25%
Conduct extensive off-campus venue research and scheduling. Research new vendors. Maintain venue, vendor, asset lists and libraries. – 15%
Research, order, and manage branded promotional and event merchandise, as well as event supplies for the team. – 15%
Assist Executive Director with scheduling and meeting preparation, expense reimbursements, overall unit requirements, and other administrative duties as needed. Perform additional related special projects as assigned. – 10%
Coordinate and manage digital and print event communication materials including the production process for invitation packages, event programs, and branded signage. Produce in-house printed event materials such as nametags, place cards, and flyers. – 10%
Qualification
Required
Bachelor's degree, plus a minimum of two years of relevant experience
Strong technical and digital capabilities and the ability to work with management information systems and software systems
Highly skilled at MS Office software, especially Excel
Excellent verbal and written communication skills
Ability to exercise excellent judgment, tact, confidentiality, and diplomacy in all interactions
Ability to work in a fast-paced environment and handle multiple projects simultaneously, while maintaining professionalism and strong attention to detail and accuracy
Must be a self-starter with reliable follow-through and the ability to prioritize and complete projects in a timely manner
Must be exceptionally and consistently well-organized and possess an orderly inclination
Capability to participate in moderate level of physical activity
This position requires work beyond regular hours, including evenings and weekends, as projects and events require
Preferred
Experience with client relations/customer service
Skilled in proofreading and copy editing
Experience in graphics (Canva, Adobe) media production and social media, a plus
Marketing, communications, and/or public relations experience, a plus
Experience with the back end of Zoom Meetings and Zoom Webinars, a plus
Experience with Salesforce, particularly Salesforce Marketing Cloud, a plus
Company
Columbia University Irving Medical Center
Columbia University Irving Medical Center is a clinical and educational enterprise that offers medical, dental, and nursing services. It is a sub-organization of Columbia University.
10001+ employees
H1B Sponsorship
Columbia University Irving Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (433)
2024 (353)
2023 (333)
2022 (370)
2021 (283)
2020 (221)
Funding
Current Stage
Late StageLeadership Team
D
Donna Lynne
Senior Vice President and COO
Recent News
2025-10-17
2025-10-06
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