Wounded Warrior Project · 1 week ago
Administrative Coordinator, Development
Jacksonville, FL
Full-time
Hybrid
Mid Level
4+ years expWounded Warrior Project is dedicated to honoring and empowering veterans, and they are looking for an Administrative Coordinator to support their Business Development team. This role involves managing schedules, organizing meetings, and maintaining records to ensure effective team operations.
AssociationCommunitiesHealth CareMedical
Responsibilities
Provide administrative support to the Vice President of Business Development and the Director of Major Giving
Prepare and maintain the Business Development planning calendar, including key milestones for budgeting, forecasting, quarterly business reviews, and fiscal year transitions
Manage calendar invites and logistics for team events, cross-functional meetings, and agency partner reviews related to budget cycles and quarterly planning
Assist with coordinating recurring meetings, team check-ins, and cross-functional sessions, ensuring agendas, materials, and logistics are managed effectively
Maintain and update priority tracking tools to ensure project status, deadlines, and ownership are accurate and up to date across departments
Track key team milestones and engagement touchpoints to support operational cadence that fosters team connectivity and reinforces organizational culture
Transcribe notes during meetings, including directives and assignments, to be distributed to attendees
Maintain the Business Development department’s shared drive, ensuring files are organized, accessible, and aligned with team structure and needs
Assist in developing documentation, standard operating procedures, and training materials for new processes or technologies
Coordinate research on tools and technologies to improve team performance and provide recommendations to leadership
Support leadership with presentations, reports, and summaries for internal and executive audiences
Plan and schedule meetings, appointments, conferences, and teleconferences on behalf of leadership and teams. Ensure details are communicated properly to participants and logistics are effectively planned and executed
Perform general office duties, including answering phones, managing correspondence, and organizing, filing, and maintaining documents and records with discretion and confidentiality
Prepare reports, presentations, meeting notes, spreadsheets, and briefs to be shared with leadership and other teams
Generate and prepare bi-weekly, monthly, and quarterly reports for leadership review
Create, file, and reconcile expense reports using the designated system (e.g., Workday)
Support special projects, campaigns, fundraisers, and key initiatives across Business Development and other WWP teams
Identify and recommend ways to improve current Business Development processes, practices, and procedures, in collaboration with leadership
Attend and actively participate in required training and/or meetings, including but not limited to New Teammate Orientation, WWP Cares, ASIST Suicide Prevention training, Leadership training, culture/team based training, or departmental huddles
Other related duties as assigned
Qualification
Required
Four years of experience providing administrative support, staff support, or similar type of professional support
Four years of experience using Microsoft Office, e.g., Word, Excel, PowerPoint, Outlook
Two years of experience managing complex calendars, scheduling, and meeting logistics
Exceptional ability to manage administrative activities for senior management and staff, demonstrating strong organizational and time management skills to prioritize multiple timelines, projects, and requests
Well-developed interpersonal skills to effectively interact and communicate with diverse individuals
Proven ability to delegate and coordinate tasks across multiple teams, ensuring effective collaboration and efficient task management
Strong critical thinking skills, with the ability to exercise sound judgment in professional interactions and handle sensitive matters with diplomacy, empathy, and confidentiality
Demonstrated ability to work effectively in a collaborative team environment
Proficiency in using Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint) and comfortable using technology to improve workflows and communication
Excellent written and verbal communication skills
Detail-oriented with strong problem-solving abilities
Ability to travel and work overtime, including weekends, holidays, and evenings, as needed
High energy level. Self-starter; willing to take initiative
Unequivocal commitment to the highest standards of personal and business ethics and conduct
Mission-driven, guided by core values, and a pleasure to work with
Bachelor's degree. Equivalent combination of applicable education, training, certification, and experience may be considered in lieu of degree
Preferred
Two years of administrative experience in a business development, fundraising, sales, or nonprofit environment
Two years of experience using Salesforce, Workday, and Concur (or similar systems)
Experience preparing reports, presentations, and meeting materials for leadership
Experience working on special projects, campaigns, or organization-wide initiatives
Benefits
A flexible hybrid work schedule (three days in the office, two days’ work from home)
Full medical, dental, and vision coverage for both teammates AND family members
Competitive pay and performance incentives
A fun, mission-focused, and collaborative team environment
Company
Wounded Warrior Project
Wounded Warrior Project is a military and veterans charity service organization empowering injured veterans and their families.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$15MKey Investors
Lilly EndowmentFace the Fight
2025-12-10Grant· $15M
2024-09-18Grant
Leadership Team
Walter E. Piatt
Chief Executive Officer
Recent News
2026-01-11
2025-12-04
2025-11-11
Company data provided by crunchbase