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The University of Texas at Austin · 1 month ago

Administrative Associate, BBA International Programs - Texas McCombs

UT MAIN CAMPUS

Full-time

Onsite

Entry Level

$45K/yr - $45K/yr

1+ years exp

The University of Texas at Austin is a leading public research university, and they are seeking an Administrative Associate to provide administrative support for the BBA International Programs team. This role involves managing various operations, logistics, and processes to ensure the smooth functioning of the programs.

Corporate TrainingEducationHigher EducationUniversities

No H1B

Responsibilities

Provide faculty-led and custom program business operations support: handle purchasing and payment processes (entertainment and food forms, purchase orders, ProCard use, invoices and reimbursements, program deposits, student billing, etc.). Support various program processes such as partner agreements and student scholarships for International Programs. Process travel documents and cash advances for International Programs faculty and support staff. Book transportation, housing, classrooms, and excursions for domestic program activities

Manage IP team administrative processes: handle bookings and logistics for IP events, meetings, student sessions, and other events. Support the operational organization of team resources, calendars, and workflow/project management. Manage the IP general email account and respond to inquiries. Create team meeting agendas and organize shared documentation. Create documents or printed materials for various IP activities. Support financial processes and monitor, process, and audit transactions for IP accounts. Support the upkeep of shared platforms, manuals, and other resources used by students, faculty, or staff. Serve on study abroad program and scholarship selection committees as needed each semester. Order supplies as needed

Support other international program and exchange processes as needed: assist in the credit transfer, course scheduling, and registration processes. Request web updates or help update program pages. Organize an annual photo contest

Collaborate with units across campus that support BBA IP processes. Serve as a staff volunteer during Office Wide Programming (commencement, career expo, mock interviews, freshmen and transfer orientation). Other related functions as assigned, potentially within other BBA Program Office areas

Qualification

Administrative supportMicrosoft Office SuiteEvent coordinationProblem-solvingBudget maintenanceWeb functionsInterpersonal skillsTeam collaborationCommunication skills

Required

Bachelor's degree and one year of experience at the Administrative Assistant level, or high school graduation or GED and five years of clerical experience, including one year of experience at the Administrative Assistant level

Strong interpersonal skills and demonstrated ability to communicate well in person and in writing

Strong problem-solving skills and previous success assessing workload, prioritizing tasks, and meeting deadlines to successfully manage concurrent projects for multiple areas with accuracy

Demonstrated ability to work independently and collaboratively as part of a team

Experience with Microsoft Office Suite. Ability to learn new technology tools and applications