Apply on Employer Site

Indiana University Foundation · 1 month ago

Executive Assistant – Advancement Marketing & Communications

Bloomington, IN

Full-time

Onsite

Mid, Senior Level

$50K/yr - $57K/yr

2+ years exp

Indiana University Foundation is a mission-driven organization focused on making higher education attainable and supporting impactful research. As the Executive Assistant for Advancement Marketing & Communications, you will provide high-level administrative support to leadership, manage complex calendars, and coordinate events while enhancing team operations.

CharityNon Profit

Growth Opportunities

Responsibilities

Provide strategic, high-level administrative and project support to leadership

Ensure the VP of Marketing & Communications is always one step ahead

Manage complex calendars, meetings, and events

Anticipate needs and keep priorities aligned as the landscape rapidly evolves

Draft polished reports, presentations, and communications

Coordinate everything from retreats to conferences to team-building experiences

Drive special projects from initial concept to completion

Support budget management, expense tracking, and overall office organization

Qualification

Project coordinationBudget managementMicrosoft Office SuiteExecutive support experienceCreative problem-solvingDiscretionInterpersonal skillsWritten communicationVerbal communicationTime-management skills

Required

Bachelor's degree (or equivalent experience) in business administration or related field

Minimum 2 years of executive support experience

Two years of experience in budget management

Proven success in a project coordination role

Nimble business mind, focused on developing creative solutions

Strong project-reporting skills, with focus on interdepartmental communications

Exceptional organizational and interpersonal skills

Ability to work autonomously on multiple projects

Strong judgment and discretion in handling sensitive information

Nimble business mind with creative problem-solving skills

High proficiency in English grammar and professional communication

Strong organizational and time-management skills

Excellent written and verbal communication abilities

Ability to handle confidential information with discretion

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Skilled in managing multiple priorities and adapting to changing needs

Preferred

5 years of executive support experience

Consulting experience, with a focus on operations management

Company

Indiana University Foundation

Indiana University Foundation is a fundraising organization that supports Indiana University. It is a sub-organization of Indiana University Bloomington.

Founded in 1936

Indianapolis, Indiana, USA

201-500 employees