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Augusta University · 13 hours ago

Office Associate

Augusta, GA

Full-time

Onsite

Entry Level

1+ years exp

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators and healthcare providers. The Office Associate position provides critical course support for the Department of Restorative Sciences, focusing on administrative tasks, scheduling, and maintaining course documentation.

Higher Education

Responsibilities

ADMINISTRATIVE SUPPORT: Directly provide administrative support primarily for Year 1, Year 2, Year 3 students and DCG CPR courses, and limited support for other Restorative Sciences courses: Input quiz/ exam questions, create quizzes/assessments, grade quizzes/assessments, and generate grade reports using the Exam Soft and Desire to Learn (D2L) platforms, maintain daily student's grade sheets using Excel. Format course content, set up D2L course outlines and gradebooks, input student grades and quiz questions, post course content to include course syllabus, manuals, schedules, and any other course related materials in D2L. Create course related documents using all Microsoft Office programs. Collect, track, prepare, and distribute faculty peer evaluations in accordance with department and DCG policy. Accompany faculty to course classes when required for course support or for semester introductions

LIAISON AND SCHEDULING: Serve as a liaison between faculty members and students regarding academic activities such as class assignments, supplies, textbooks, assessment review sessions and current grade status. Schedule appointments with students for course directors. Schedule course meetings: make room reservations and event arrangements to include catering when required. Arrange with the Testing and Disabilities Center for exam testing for students with accommodation/make-up exams. Assist faculty with other academic projects as needed. Work with faculty and students who are involved with a remediation course. Responsible for confidential information such as students' grades, GPA, and testing accommodations

RECEPTIONIST TASKS: Answer phone calls professionally, maintain excellent customer service, redirect calls to appropriate department. Perform general office duties to include but not limited to photocopying, scanning, faxing, mailing, and filing. Maintain personal department outlook calendar

CLINICS AND OTHER DEPARTMENTS SUPPORT: Work with the dispensary and clinics to ensure all forms and course material/supplies are available to students when required. Works with other departments as needed to accomplish tasks and responsibilities related to course scheduling. Update job knowledge by participating in educational opportunities and completing all required annual training. Serve as the department point of contact when required. Maintain all course files in accordance with AU'BOR policy. Perform all other duties as assigned

FINANCIAL/BUDGET DUTIES : Critical analysis and tracking of All financial and budgetary information including monitoring expenses, purchases, oversight of data entry, monthly reconciliation of expenses. Acts independently and in concert with the Chair to ensure fiscal soundness of the department in alignment with the department and DCG budget plans. Coordinate expenses from department accounts as approved by the Chair. Manage department research and travel funds, including oversight, management and completion of the documentation. Evaluate budget reports to manage projected annual expenses and prepare department expense reports. Maintain bookkeeping through monthly PeopleSoft financial reports. Process reimbursements. Perform monthly account reconciliations on all accounts

OTHER: Perform all other duties as assigned

Qualification

Microsoft OfficeExam SoftD2LOrganizational skillsCommunication skillsData interpretationConfidentialityIndependent work

Required

High school diploma, or GED, or equivalent from a recognized state or federal accrediting organization and a minimum of one year of office support experience

Preferred

Associate degree from an accredited college or university or three years of progressive office administration experience

Experience working in a university setting, associate degree in business and experience with Exam Soft & D2L

Benefits

Health insurance

Dental insurance

Life insurance

Teachers Retirement System (or Optional Retirement Plan)

Earned vacation time

Sick leave

13 paid holidays

Tuition Assistance Program

Company

Augusta University

Glassdoor3.6

Augusta University offers opportunities #LikeNoOther through groundbreaking research, patient-centered clinical expertise and forward-thinking educational programs from three campuses in the beautiful Southern city of Augusta, Georgia, and satellite locations across the state.

Founded in 1828

Augusta, ga, US

5001-10000 employees