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Trillium Engineering · 17 hours ago

Office Administrator

Hood River, OR

Full-time

Onsite

Entry Level

2+ years exp

Trillium Engineering is seeking an Office Administrator to provide high-level administrative support and ensure a smooth, professional experience for employees and visitors. The role involves managing calendars, overseeing visitor processes, and coordinating meeting logistics.

Aerospace

Responsibilities

Manage executive and departmental calendars; schedule meetings, coordinate availability, and resolve conflicts

Arrange meeting logistics, including room reservations, technology setup, and required materials

Track deadlines, follow-up items, and action logs to ensure completion

Copy, file, and maintain electronic and physical records in an organized and compliant manner

Serve as the primary point of contact at the front door, greeting and assisting employees, guests, vendors, and delivery personnel

Manage visitor check-in and security requirements (badges, sign-in system, compliance forms)

Coordinate visitor schedules, escorts, meeting rooms, and notifications to internal hosts

Maintain a clean, professional, welcoming reception area

Order food and beverages for meetings, trainings, and company events based on headcount, dietary needs, and budget

Coordinate catering setup, cleanup, and delivery schedules

Track receipts and spending for budgeting and reporting

Maintain office supplies, breakroom items, and inventory for reception and meeting spaces

Assist with mail, shipping/receiving, and vendor coordination as needed

Support basic administrative tasks such as document preparation, scanning, and routing

Respond promptly and professionally to in-person, phone, and email inquiries

Represent the organization with a friendly, polished, service-oriented demeanor

Uphold confidentiality and handle sensitive information with discretion

Other duties as assigned

Qualification

Microsoft Office SuiteOrganizational skillsTime managementVisitor management toolsScheduling systemsListening skillsResourcefulCommunication skillsProblem-solving skillsTeam-orientedFlexibilitySelf-starter