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CBIZ · 2 days ago

Senior Administrative Assistant

Costa Mesa, CA

Full-time

Onsite

Mid, Senior Level

3+ years exp

CBIZ Inc. is a leading professional services advisor to middle market businesses and organizations nationwide. The Senior Administrative Assistant will perform general office duties, prepare various documents, manage office arrangements, and assist with IT setup and office events.

Bookkeeping and PayrollManagement ConsultingProfessional ServicesSmall and Medium Businesses

Hiring Manager

Jason Fine, MBA

Responsibilities

Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work

Prepare various documents which may include invoices, reports, memos, letters, responses to correspondence, surveys, spreadsheets and presentations

Read and analyze incoming memos, submissions, mail and reports to determine significance; plan distribution

Perform project work

Oversee building and office access, parking, facilities maintenance, and vendor coordination

Greet and assist visitors, manage office arrangements, and field inquiries from team members and clients

Assist with IT setup, conference room technology, and preparation for meetings and events

Schedule and manage conference rooms, hoteling desks, and front desk coverage

Coordinate office tours, clean out desks, and organize setups for new team members

Coordinate and help execute office events in collaboration with the team

Make travel arrangements for executives as requested

Create and improve operational processes and procedures

Additional responsibilities as assigned

Qualification

Advanced computer skillsOffice managementWritten communicationOrganizational skillsTeam collaborationAdaptabilityAttention to detailRelationship building