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Snell & Wilmer · 3 weeks ago

Litigation Legal Administrative Assistant

Tucson, AZ

Full-time

Hybrid

Entry, Mid Level

2+ years exp

Snell & Wilmer is a law firm seeking a Litigation Legal Administrative Assistant to support their Litigation Practice Group in Tucson. The role involves providing secretarial and administrative assistance to attorneys, managing client files, coordinating schedules, and ensuring compliance with legal procedures.

AdviceLegal

Responsibilities

Open and maintain client files (paper and electronic) in accordance with firm guidelines

Process and track legal work, ensuring all deadlines are recorded and met

Prepare legal documents for e-filing and submission to courts and administrative agencies

Demonstrate proficient knowledge and experience using Arizona Courts E-Filing, Federal courts e-filing systems, and PACER

Assist in preparing for court hearings, depositions, mediations, and arbitrations, including scheduling and calendaring deadlines

Coordinate attorney calendars, appointments, meetings, and travel arrangements

Respond to telephone inquiries and client needs with professionalism and efficiency

Anticipate attorney needs to support seamless workflow and time management

Process incoming/outgoing mail and arrange special deliveries through Office Services as needed

Proofread documents for grammar, formatting, punctuation, and content accuracy to uphold the firm’s quality standards

Learn and apply firm policies and procedures to ensure compliance with legal and organizational requirements

Coordinate the client billing process, troubleshoot issues with the billing department, and ensure timely invoicing

Accurately record billable and non-billable time for effective service tracking and reporting

Demonstrate advanced proficiency in Microsoft Word, Excel, and PowerPoint for document creation, data management, and presentations

Utilize document management systems for task creation, document uploads, and email communication

Listen actively, follow instructions, and accept feedback to support effective communication and continuous improvement

Foster strong working relationships with attorneys, staff, and clients to promote a positive and collaborative work environment

Serve as a mentor to new staff, providing guidance on firm processes and practice area procedures

Exhibit flexibility to work outside standard business hours as needed to meet deadlines and support urgent legal matters

Work independently with initiative, accountability, and reliability

Manage tasks in a fast-paced environment, meeting deadlines while maintaining high-quality standards

Organize and prioritize assignments effectively, including delegating when appropriate

Qualification

Litigation experienceBankruptcy experienceArizona court proceduresMicrosoft Office proficiencyE-filing systemsDocument management systemsProofreading skillsInterpersonal skillsTime managementIndependent work

Required

At least 2 years of experience as a legal administrative assistant, with proven expertise in supporting both litigation and bankruptcy practice within a mid-size law firm

Comprehensive knowledge of Arizona court procedures, including state, federal, and appellate levels, with a strong emphasis on e-filing procedures

Ability and willingness to learn and handle filings in other jurisdictions as needed, including mastering applicable local rules and electronic filing systems outside Arizona

Exceptional proofreading and editing skills, with a keen eye for detail in all written communications

Proficiency in Microsoft Office applications (Excel, Word, OneNote, and Outlook) and experience with document management systems

Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively

Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients