EMCOR Services Aircond · 3 days ago
Senior Accounts Payable Specialist
Atlanta, GA
Full-time
Onsite
Senior Level, Lead/Staff
10+ years expEMCOR Services Aircond is the Southeast’s largest provider of commercial and industrial HVAC services. The Senior Accounts Payable Specialist plays a key role in ensuring accurate and timely processing of vendor, subcontractor, and employee-related payments, while supporting Finance and Operations teams in a fast-paced environment.
Building MaintenanceCommercialEnergyHeating Ventilation and Air Conditioning (HVAC)Smart Building
Responsibilities
Accurately enter vendor and subcontractor invoices for payment, ensuring compliance with company policies and procedures while maximizing available discounts
Process a high volume of P-Card transactions, ensuring accurate job, project, and general expense coding
Enter and process routine General & Administrative (G&A) invoices and check requests
Coordinate with P-Card holders (technicians, managers, etc.) to collect and verify receipts
Process and pay employee expense reports weekly; resolve discrepancies in collaboration with employees
Respond to vendor inquiries promptly to ensure timely issue resolution
Reconcile vendor statements monthly to maintain accurate accounts
Lead and coordinate new vendor setup, ensuring all required documentation (e.g., W-9s) is collected and filed
Assist in preparing periodic activity and exception reports
Research and reconcile vendor and subcontractor account statements to ensure accurate job/project cost recognition
Support end-of-month reconciliation of the AP Aged Trial Balance to the General Ledger
File, upload, and index all accounts payable-related documentation in accordance with company standards
Lead and coordinate weekly check runs for vendors, subcontractors, and routine business expenses
Manage vendor requests for sales tax exemption documentation
Assist with preparation and filing of annual 1099 tax forms
Support the Quarterly National Purchasing Rebate program by collecting and reporting accurate data
Provide invoice and vendor-level data support to Finance and Operations teams using COINS
Demonstrate flexibility to work outside normal business hours or on weekends as needed
Occasional travel may be required
Qualification
Required
High school diploma or equivalent required
A minimum of 10 years of progressive accounts payable experience, including experience with high-volume invoice processing and vendor management
Proficiency in accounting software (e.g., COINS or similar ERP system)
Strong working knowledge of Microsoft Excel (e.g., pivot tables, VLOOKUPs) and other Microsoft Office applications
Familiarity with electronic payment systems, P-Card programs, and 1099 reporting requirements
Self-starter, who takes initiative necessary
Strong attention to detail and accuracy in data entry and reconciliation
Ability to analyze and resolve discrepancies independently
Excellent organizational and time management skills; able to manage multiple priorities and meet deadlines
Strong written and verbal communication skills
Ability to work collaboratively with internal teams (Finance, Operations, Procurement) and external vendors
Customer service mindset with a proactive approach to problem-solving
Ability to maintain confidentiality and handle sensitive financial information
Commitment to continuous improvement
Flexibility to work outside normal business hours and occasional travel, as needed
Preferred
Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
Prior experience in a senior or lead AP role, or a similar role, is strongly preferred
Benefits
Comprehensive benefits package
Competitive salary
Company
EMCOR Services Aircond
Emcor Services Aircond specializes in building automation, HVAC maintenance, mechanical services and energy solutions.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Kenneth Torres
President & CEO
Company data provided by crunchbase