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NEOGOV · 3 weeks ago

Administrative Office Assistant (Confidential Office Support I)

Fullerton, CA

Full-time

Onsite

New Grad, Entry Level

California State University, Fullerton is a leading campus dedicated to student success and community engagement. They are seeking an Administrative Office Assistant to provide essential clerical and administrative support to the President's Office, including managing inquiries, maintaining records, and assisting with office functions.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Provides essential clerical and administrative support to the President's Office

Acts as the initial point of contact for visitors and callers, assisting with routine inquiries and directing them to appropriate resources

Screens phone calls, drafts both routine and confidential correspondence, and maintains confidential records with a high degree of discretion

Supports both physical and digital filing systems, handles sensitive mail, and assists with various office functions such as record keeping and scheduling

Makes reservations and scheduling for the President's Office conference room, as well as preparing and maintaining meeting spaces

Provides support for events, hospitality, and purchasing activities

Acts as a delegate, reconciling procurement cards and supporting travel

Maintains confidentiality and provides exemplary administrative support to ensure the smooth operation of the President's Office

Qualification

Administrative supportConfidential record managementCommunication skillsProblem-solvingEvent supportSchedulingOrganizational skills

Required

Bachelor's degree from an accredited four-year college or university or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential function of the position

Must have a basic foundation of knowledge of the principles of organization, administration and management

Ability to analyze and find solutions to problems

Ability to work independently

Ability to communicate effectively

Ability to write clear and concise reports

A background check (including a criminal records check) must be completed satisfactorily and is required for employment